Executive Administrative Assistant

**We are**

Manitoba Possible. We believe an inclusive and accessible society is possible. That is why we work together to eliminate barriers to full and equal participation. Manitoba Possible provides programs and services throughout the province. The way we do that is by working collaboratively, diversifying in every way possible, and innovating at every level.

**You are**

An **_Executive Administrative Assistant_**. You will provide administrative and technical support to the Directors of Provincial Services. Contributes to Manitoba Possible services overall functions, related to Governance, Management, Programs & Public Relations. Actively participates in the development/ implementation of new initiatives as required.

**Your Role**
- Provides administrative and technical support to the Directors of Provincial Services and Directors for management related functions, which includes but is not limited to:

- Financial management of the Corporate Office budget
- Management of systems and processes for the creation, transmission, retention, destruction of communication materials in all formats.
- Management of the Directors’ schedule.
- Provides administrative and technical support to the Directors of Provincial Services for the delivery of Programs which includes but is not limited to:

- Budget
- Contracts
- Logistical Support
- Distribution of Reports
- File Retention/Destruction
- Provides support to services for community relations which includes but is not limited to:

- Represent Directors and Manitoba Possible services at various functions.
- Public relations (hostess).
- Troubleshooting.
- Participating in corporate initiatives.
- Represent or be involved in various committees or task forces.
- Ensure compliance and adherence to privacy and confidentiality as outlined in professional standards of practice, agency, provincial and federal guidelines.
- Provides the Directors of Provincial Services (and members of the management team, individually and collectively) with Executive, Administrative, logístical support including, but not limited to:

- Contributor to Manitoba Possible services overall success by participating in corporate initiatives as directed by the Directors, Provincial Services.
- Assists Manitoba Possible Corporate Office in compliance with Manitoba Possible’s policies and procedures (e.g., record retention, Privacy Policy, etc.).
- May represent Manitoba Possible Services on various Manitoba Possible committees or task forces.
- Participant in various projects within or on behalf of Manitoba Possible Services as designated by Directors, Provincial Services.
- Back-up relief for Manitoba Possible Services Administrative support position(s), as required.
- Preparing various cyclical reports as required for Manitoba Possible Directors, Provincial Services.

**What You Know**
- 3-5 Years experience in executive/senior administration and office management complimented with a relevant degree or diploma within non-profit sector.
- Advanced skills in Microsoft Outlook, Excel, PowerPoint and Word; ability to quickly learn additional software programs, as required.
- Ability to work well, individually and as team member, under pressure to meet deadlines.
- Excellent communication skills both oral and written, ability to communicate confidently and professionally with people.
- Self-starter, highly motivated, enthusiastic.
- Experienced in budget/bookkeeping with financial data.
- High degree of discretion and dealing with confidential/sensitive information.
- Flexibility in hours of work may require weekends, evenings or travel.
- Functions in a professional manner to promote Manitoba Possible’s image both internally and externally.

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