Project Coordinator

**ABOUT THIS CAREER OPPORTUNITY**

Black & McDonald's Project Management team is growing If you are committed and collaborative professional looking to grow in a dynamic organization, this opportunity could be for you. The Project Coordinator is responsible for and will participate and support the PMO office in effectively coordinating all internal projects and typically reports directly to the Director, PMO. The position will also provide technical and administrative support to operations with emphasis on estimating, reporting and monitoring progress, planning, scheduling, and dealing with project change. Duties and responsibilities include but are not limited to:

- Support the PMO team to ensure effective project management and controls
- Provide assistance with duties such as monthly reporting, invoice management, monitoring and administration
- Assist in the planning, preparation, and maintenance of project team schedules, documents work plan updates, maintains project issues logs and databases, estimates activity duration and risks
- Escalate plan deviations and potential setbacks from the project plan based on project priorities
- Assist in monitoring project costs, forecasts and updating the project plans
- Monitor and control project management processes and project deliverables
- Recommend changes to project planning, monitoring and control processes as necessary to facilitate project delivery
- Maintain Project/Plan repository
- Track and monitor action items, issues, and risks
- Assist in the daily management of project managers plans
- Coordinate Risk Assessment
- Responsible for project administration tasks, including coordinating meetings, taking meeting minutes, forwarding communication releases, and performing maintenance of project tracking logs (i.e., issues, change control, etc.)
- Recommend changes to project plans based on data accessed through project tracking
- Identify inconsistencies and gaps within project portfolio actuals and forecasts
- Maintain control of project info related to multiple project linkages
- Identify and prepare requests required for changes to systems and/or processes
- Investigate project systems/process-related problems/inquiries and recommend solutions
- Other duties as assigned

**COMPETENCY REQUIREMENTS**
- Maintains a professional demeanour at all times with fellow employees, vendors, sub-contractors, and clients
- Ability to cope under pressure and maintain focus, dealing effectively with setbacks while remaining positive
- Portrays a positive image and motivates colleagues at all times to ensure continued success
- Embraces change and always willing to adopt new practices
- Holds self and others accountable
- Ability to approach problems logically, under pressure and seek innovative solutions
- Communicates effectively (verbally and written) at all levels within an organization and with external parties including enforcing authorities
- Understands the needs and perspectives of both internal and external customers
- Promotes teamwork and collaboration
- Values and respects others, encourages and supports diversity
- Ability to work independently with limited supervision

**EDUCATION REQUIREMENTS**
- University degree or college diploma in project management or related education

**WORK EXPERIENCE REQUIREMENTS**
- 2+ years' project coordination experience

**SKILLS, ABILITIES, AND OTHER REQUIREMENTS**
- Knowledge and experience with various software including MS Office, specifically MS Project
- Adaptability and ability to manage multiple priorities in a timely manner while demonstrating a strong attention to detail
- Must obtain and maintain necessary security clearance
- Excellent customer service, interpersonal and communication skills
- Exceptional ability to work independently and in a team environment
- Understanding of project forecasting and projections
- Dispute resolution and negotiation skills