Manager, Administration

**Manager, Administration & Finance**:
**Primary Purpose**:The Manager is a strategic partner for an assigned department in the College of Medicine. The Manager is a value-added partner, delivering effective service to the department with priorities driven by requests and requirements. The Manager provides financial and leadership support and works with department, college and provincial health authority leaders to develop and implement solutions that achieve the department and college’s province wide priorities and outcomes across the academic and clinical matrix of the department.

**Nature of Work**:Reporting to the Director, Finance and Operations, and under the direction of the Provincial Head, the Manager is responsible for providing strategic and administrative leadership for the department. This dual reporting role is responsible for all financial and administrative operations of the department that support the academic mission including IT, facilities, contracts/grants, financial and human resource management.

In providing various financial and administrative services, the Manager exercises discretion and professional judgment in maintaining confidential information, and applies sound practices with a consistent, proactive and collaborative approach. The work is high volume and complex and decisions ranging from the mundane to the critical are required on a routine basis. A high level of concentration is required for long-term planning and for dealing with multiple projects with competing priorities. Emerging and unpredictable events are to be dealt with in a time sensitive and timely manner. Difficult decisions are expected. The Manager demonstrates resiliency while working in an environment where there is ambiguity, continuous change and shifting priorities.

**Accountabilities**
- Works with the Director, Finance and Operations and the Provincial Head to identify, develop and implement operational business plans, monitor key metrics and assist in the decision making of the department/college
- Participates in departmental strategic planning ensuring that developed goals align with the university and college goals and contribute towards revenue enhancement, cost containment, maximizing academic performance and clinical service and research productivity
- Orients direct reports to the department/college/university, its programs and services, its staff, the finance/IT/administration, education and clinical areas, and to their position
- Provides leadership and supervision to all support staff in the department, including educational program support staff; responsible for ensuring quality output in a timely fashion; responsible for providing feedback, orientation, training, disciplinary action & dismissals
- Plans, develops and implements strategies on employee learning, job training, professional development, performance and recognition, team building and succession planning
- Manages timely support staff performance appraisals; responsible for leave administration; tracks absences and authorizes vacation schedule and other leaves
- Ability to initiate, implement and support new or modified approaches, practices and processes in the department and college
- Maintain a thorough understanding of accreditation standards to ensure adherence in all day to day work and keep current with practices and issues
- Assist department/college in acquiring and utilizing information technology hardware and software that will provide maximum benefits in delivery of academic programs, research, scholarly work and clinical service
- Plans for renovation, relocation and other activities related to physical facilities for the department
- Under direction of the Provincial Head, and working collaboratively with the provincial health authority, provides support for the recruitment, onboarding and orientation, evaluation and performance management of faculty. This process includes assisting with the identification, development, implementation, management and evaluation of Provincial Academic Clinical Funding Plans (P-ACFPs) and other contractual and employment arrangements within the department and college
- Verify all university, college and department policies are carried out in a timely, efficient and effective manner in regards to faculty collegial processes including annual evaluations, salary reviews and promotion and tenure activities
- Develops and manages all aspects of departmental budget including preparation, submission, maintenance and reporting
- Responsible for overseeing financial and statistical performance against budget targets
- Presents and conveys accurate information and data to ensure financially viable and sustainable decision-making and problem-solving
- Provides a wide variety of monthly/quarterly/year end and ad hoc reporting and financial analysis to enable timely and effective decision making within the department and college
- Develops solutions to improve current business processes and m