Administrative Assistant

**Location**:Squamish

**Hours of Work**:Varies based on program needs. Office is open 830am-430pm Mon-Fri and 830am-1230pm Saturday.

**Nature of position**:Casual/On Call

**Compensation**:$24.43/hr

**ABOUT SSCS**:
Founded in 1978, Sea to Sky Community Services (SSCS) is one of BC’s most respected and established community service organizations. We operate within a large geographic area - from Pemberton to Britannia Beach - supporting individuals and families living in the Sea to Sky Corridor. We provide a range of services that support our communities and residents through all ages and stages of their lives.

**Contribution**:
The Administrative Assistant provides a variety of secretarial, reception and clerical assistance in an office; prepares correspondence, reports, and other documents; maintains a variety of financial and other records, files and related filing systems.

**Qualifications**:
1. Grade 12, plus related post secondary courses in secretarial training or office procedures

2. One (1) year recent related experience.

3. Or an equivalent combination of education, training and experience.

**Job skills and abilities**:
2. Demonstrated skills in accounting procedures, secretarial and clerical duties and good organizational skills.

3. Excellent communication skills, both written and verbal.

4. Excellent inter-personal skills.

5. Ability to work cooperatively with a variety of staff, volunteers, professionals and other members of the community.

6. Ability to prioritize assignments, multi-task and to meet deadlines in an extremely busy office environment with constant interruptions.

**Responsibilities**:

- Provides word processing, data input and typing support such as correspondence, meeting minutes, forms, client information, updates databases and sends reports as required; drafts routine correspondence such as thank you letters, client appointment letters and internal memoranda.
- Prepares updates and prints program brochures using a software package. Ensures supplies of up-to-date handouts and resource materials are available.
- Arranges meetings, schedules appointments and makes travel arrangements; books rooms for meetings. Prepares agendas and takes minutes at meetings as required.
- Answers telephone and in-person inquiries; routes to appropriate staff members if required. Sorts and distributes incoming mail and processes outgoing mail; operates and troubleshoots a variety of office equipment such as computers, printers, copiers, facsimile equipment.
- Assists the Finance Department in doing various accounting functions such as recording incoming money, issuing receipts, and bank deposits.
- Performs other support duties related to program areas such as providing information to clients or visitors, assisting with intake /registration and client tracking and checking program requirement documentation for accuracy and completeness as required; compiles data and produces reports and statistics as required
- Assists in maintaining and updating the organization’s files and filing systems.
- Orders office and janitorial supplies; negotiates purchase price as required.
- Performs other related duties as required.

**Requirements**:
1. Criminal Record Review.

2. Signed confidentiality form.

3. Approved reference check.

**Compensation: As per the BCGEU Collective Agreement, the wage is $24.43 per hour.**

**Job Types**: Permanent, Casual

Pay: $24.43 per hour

**Benefits**:

- Casual dress
- Employee assistance program

**Education**:

- Secondary School (required)

**Experience**:

- administrative assistant: 1 year (required)

Work Location: In person