Executive Administrative Assistant
1 week ago
**Trilliant Hospitality**
Executive Administrative Assistant
**Hospitality & Hotel Group Location**: Vancouver, BC
**Onsite Salary**: C$52,000-60,000 annually (C$26-30/hr)
Looking for a role where no two days are the same? AJ Hospitality is a growing hospitality and hotel group with multiple restaurants, venues, and hotels under management. We’re seeking a resourceful, organized, and creative Executive Administrative Assistant to support our leadership team. This is an onsite role with exposure to multiple properties. You’ll provide critical support to executive leadership while helping ensure efficient administrative processes that align with our commitment to guest satisfaction.
**Key Responsibilities**
- Executive & Multi-Property Support: Manage executive schedules, coordinate meetings, handle correspondence, and maintain communication across properties.
- Guest, Staff & Front Desk Support: Provide exceptional customer service to guests and staff; support front desk operations; manage multi-line phones when needed.
- Government Liaison & Compliance: Handle permits and renewals (business, liquor, health, hotel licenses); liaise with government agencies; prepare documentation for new property openings.
- Finance & Accounting Support: Use QuickBooks to support the accountant with data entry, reconciliations, expense tracking, and records organization.
- Creative & Marketing Support: Manage social media (Facebook, Instagram, TikTok); create branded content using Adobe Photoshop, Canva, and Mailchimp; support promotional campaigns.
- Office & Administrative Management: Organize and maintain files, records, and documentation; ensure office supplies are stocked; use Microsoft Office Suite and Google Workspace.
- Vendor & Partner Coordination: Contact businesses for quotes; manage procurement across hotels, restaurants, and venues; maintain vendor relationships.
**What You Bring**
- Proven experience as an Executive Administrative Assistant or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and QuickBooks.
- Strong organizational skills with attention to detail and follow-up.
- Excellent written and verbal communication skills.
- Ability to manage multiple tasks efficiently in a fast-paced hospitality environment.
- Experience with customer service and clerical duties preferred.
- Familiarity with multi-line phone systems beneficial.
- Creative skills in Adobe, Canva, and Mailchimp; knowledge of social media management.
**Compensation & Benefits**
- Salary: C$52,000-60,000 annually (depending on experience).
- Extended health coverage, dental, and paid vacation.
- Opportunities for career growth into Operations, Marketing, or Hotel Administration.
- A collaborative workplace with exposure to multi-property hospitality management. Why Join AJ Hospitality?
- We’re passionate about creating exceptional guest experiences, and this role is central to keeping our hotels, restaurants, and venues running smoothly.
- You’ll gain exposure to multi-property hospitality management, work closely with leadership, and contribute to both operational efficiency and creative campaigns.
- This is more than an admin job — it’s a career pathway into hospitality.
**Job Types**: Full-time, Part-time
Pay: $52,000.00-$60,000.00 per year
Expected hours: 32 - 40 per week
**Benefits**:
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
Work Location: In person
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