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Office Administrator
3 weeks ago
Are you a driven, organized, and energetic individual looking for a dynamic role in a fast-paced environment? Wallace + Wallace is seeking a full-time **Office Administrator** to join our team and help us continue to deliver exceptional customer service.
At Wallace + Wallace, we know our success is built on the dedication and motivation of our team. We're looking for a friendly and confident individual who thrives on multitasking, managing daily office processes, and supporting both internal and external requests.
**Key Responsibilities**:
- **Coordinating & Support**: Update customers on order status, coordinate site details, and ensure clear communication regarding scheduling and contract details. Assistance with sales paperwork and customer service.
- **Project Administrator Role**: Assist with contract management, scheduling, coordinating with field staff, and ensuring accurate documentation and progress tracking for projects.
- **Administrative Duties**: Provide clerical support including data entry, filing, invoicing, and accounts receivable tasks.
- **Invoicing and Reports**: Assist with invoices, expense reports, timesheet entries, and generate daily and weekly reports.
- **Additional Responsibilities**: Basic order desk and inside sales activity. Support the team with various duties as assigned, especially during our busiest season (summer).
**Required Skills & Qualifications**:
- 2-3 years of administrative experience
- Previous customer service or office experience; construction environment experience is a plus
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Strong planning, organizational, and analytical skills with attention to detail
- Excellent communication skills (written and verbal) and a focus on customer service
- Professional phone etiquette
- Strong problem-solving skills and ability to meet deadlines
- Positive, team-oriented attitude with a strong work ethic
- Screening and directing incoming calls, correspondence and visitors.
- Coordinating & scheduling sales inquiries.
- Assistance with sales paperwork and customer service.
- Basic order desk and inside sales activity.
- Assisting with expense reports, purchase order entry, system maintenance and timesheet entry.
- Filing, invoicing & account receivable responsibilities.
- Assist with trade show coordination.
- Assist with other duties as assigned.
Applicants must be legally entitled to work in Canada.
We thank all applicants, however, only those under consideration will be contacted.
**Job Types**: Full-time, Permanent
Expected hours: 40 per week
**Benefits**:
- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Profit sharing
- RRSP match
- Vision care
Schedule:
- Day shift
- Monday to Friday
Work Location: In person
