Executive Assistant

1 week ago

Surrey, Canada Pocketpills Full time

Pocketpills is Canada’s online pharmacy. We are revolutionizing the pharmacy experience by combining personalized care with innovative proprietary technology. We are a team of pharmacists, engineers, designers, and data scientists transforming a $42 billion industry. Through our easy-to-use app and website, members can fill prescriptions, order refills, and consult with pharmacists—wherever and whenever they need. With a presence in every province and territory, we are committed to making medication more accessible and affordable for all Canadians. Pocketpills is one of Canada’s fastest-growing health tech companies, serving more than 300,000 members and counting.

**The Role**

We are looking for an executive assistant to join Pocketpills' amazing team, reporting to the VP of Finance, you will play a pivotal role in facilitating the smooth operation of various executive functions within the organization.

**Roles and Responsibilities**
- Manage executives' calendars and schedule meetings
- Assist in developing company-wide policies
- Organize executive and employee travel and accommodations
- Relay information, delegate tasks from executives to other departments, and take them to completion
- Manage the executive’s expenses by accurately tracking and reconciling receipts and invoices
- Work with department leaders on project coordination and business administration
- Track minutes and action items for various executive meetings
- Prepare slides for various types of presentations
- Prepare draft reports, background documentation, and research
- Maintain electronic signature platform and drives
- Create and send out various corporate agreements and employee agreements for execution.
- Coordinate and communicate with external lawyers regarding share option grants and exercises, annual filings, and other corporate documents
- Support all departments with various tasks
- Plan corporate events alongside the HR team
- Manage day-to-day activities of executives

**Qualifications & Experience**
- Excellent verbal and written communication skills
- Technologically savvy
- Minimum three (3) years of administrative experience in a corporate setting
- 4 year Bachelor’s Degree
- Proactive with the ability to work individually and in a team environment and complete tasks with mínimal supervision
- Ability to exercise sound and independent judgment with diplomacy and confidentiality
- Ability to manage workflow priorities and multi-task with strong organizational skills.

**Benefits**:

- Dental care
- Disability insurance
- Extended health care
- Vision care
- Life insurance

**Incentives**
- Annual Bonus

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