Financial Administrator

**ABOUT THE JOB**

Sublatus is seeking a Financial Administrator to support the financial activities of the finance department, with light receptionist duties. This position is located outside of Edmonton in Acheson, AB.

Sublatus Environmental is one of Canada’s leading fully-integrated environmental services contracting companies. Sublatus specializes in all facets of onsite closures. This includes creative and cost-effective solutions for facility decommissioning/demolition, environmental construction, innovative remediation and site restoration/reclamation work throughout northern and western Canada.

**JOB DETAILS**

**Hours**: Monday to Friday 8-5

**Remote**: No

**Salary**: To be determined

**Reporting to**:Accounts Payable and Payroll Manager

**Benefits**: Health and Dental & RRSP program

**Vacation**: To be determined

**Probation**: 3 months

**Status**: 1 Year Contract with Potential to become Permanent Full-Time

**Date**: As soon as possible

**License**: Driver’s License

**JOB SUMMARY**

The Financial Administrator is responsible for performing accounting, administrative and clerical tasks related to the efficient maintenance and processing of accounts payable and receivable transactions. This position involves diplomatic interaction both internally and externally to promote company policies, terms and conditions and monitor corporate expenditures. This position will also require some light reception duties. No previous experience is required.

**JOB DUTIES**
- Send AP invoices, employee expenses and/or POs for approval to PMs and/or respective manager or signing authorities and complete transaction once approved. Follow-up when necessary
- Setup new client and vendor accounts including agreed and signed T&Cs and banking information
- Coordinate with clients, project management team and vendors on invoice irregularities
- Collect receipts for coding of employee and company credit card expenses
- Compile, code and distribute for approval employee expenses
- Manage, document, file and update Sublatus credit approval forms
- Print and distribute cheques and/or EFTs along with confirmations
- Meet regularly on AP and AR aging and flag any payments which require immediate or upcoming processing
- Attached a scan of the backup to all AP invoices in Maestro*
- Advise Director of Finance when cheque stock is low
- Obtain approval for disbursements and ensure that expenditures do not exceed available cash
- Assist in the month-end reconciliation process as needed
- Deposit cheques using remote desktop scanner
- Main contact for receiving documents, packages and greeting clients and vendors
- Coordinating the ordering of supplies are stocked in the resources room and kitchen
- Review bills to the company for potential errors and/or discrepancies
- Investigate and resolve billing discrepancies or misapplied cash transactions, payments problems
- Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its business partners

**QUALIFICATIONS**
- Entry level to intermediate experience or general accounting knowledge is an asset but not required.
- Must possess a high level of moral judgment for handling confidential information and monetary transactions
- Strong diplomatic, negotiation, and conflict resolution skills to handle late payments and delinquent accounts
- Ability to prioritize workload
- Basic knowledge of accounting systems, budgets, and internal controls
- Effective attention to detail and a high degree of accuracy
- Strong work ethic and positive team attitude, excellent teamwork and team building skills
- Sound analytical thinking, planning, prioritization, and execution skills
- Able to effectively communicate both verbally and in writing.
- Strong problem identification and problem resolution skills

**WORKING CONDITIONS**
- Ability to adjust to the seasonality of the business where occasionally overtime is required and is balanced with lower volume periods
- Good audiometric to answer phones
- Long periods of screen time
- Manual dexterity required to use desktop computer and peripherals
- Sitting for long periods