Administrative Assistant

**Key Roles and Responsibilities**:

- Front Desk Management_
- Greet and assist visitors at the front desk, provide general information and direct them to appropriate staff or deparment.
- Answer and direct phone calls, take accurate messages when necessary.
- Maintain a clean, organized and welcoming reception area at all times.
- Handle incoming and outgoing mail and packages, ensuring timely and accurate distribution.
- Assist students with Peggo card purchases and transit related inquiries.
- Responsible for collection of payments or fees for designated SA activities, maintain accurate transaction records and provide summary reports to the Operations & Accounting Director.
- Office Management_
- Maintains a clean and organized workspace, ensuring the reception and common areas are presentable at all times.
- Monitor and restock office supplies, copy paper and toner while keeping stock shelves and cabinets in SA common areas organized.
- Responsible for keeping track of office supplies inventory.
- Assists with general security by managing visitor access beyond the reception area.
- Maintain and replenish brochure racks with up-to-date forms and information materials in the reception area.
- Ensure all office equipment is in working order and assist others in using the equipment.
- Administrative Support_
- Performs a range of administrative support to the Executive Director, Student Executive Officers and office staff, including drafting correspondence, preparing minutes meeting and maintaining office stationery.
- Ensures staff directory is always up-to-date.
- Assists in booking on-campus spaces as needed by students and SA related activities.
- Support volunteers and part-timers such as Student Operation Coordinator, Student Food Bank Coordinator, etc. including tracking and managing their volunteer/working hours.
- Maintains SA poster boards while ensuring all information is current and relevant.
- Assist the Events Team with administrative tasks related to SA events such as club events, elections, Career Fair, etc.
- Assist and coordinate event logistics by sourcing and booking venues, food/catering, supplies and other requirements for SA events and activities such as team lunches, birthday celebrations, meetings, retreats, etc.
- Provide administrative support to the Student Benefits Plan team as needed.
- Other duties as assigned.

**Education and Experience**:

- High School Diploma plus minimum of one (1) year of post-secondary education in office administration, business or related field
- Previous experience in office administration role or relevant experience
- Intermediate to advanced knowledge of MS Office
- Must speak, read and write English fluently
- Considered Assets or Preferred_
- Experience working within a Student Association
- **S**_**kills & Attributes**
- Strong organizational, communication, and interpersonal skills
- Creative problem solving
- Exhibit attention to detail and is committed to producing accurate and high-quality work
- Ability to organize, prioritize work, and meet deadlines with a high degree of personal initiative
- Ability to work efficiently as a part of a team as well as in a capacity to work in a self-directed manner with mínimal supervision
- Ability to deal with people sensitively, tactfully, diplomatically and professionally at all times, including keeping employee information confidential
- Ability to plan, organize, and make independent decisions when required
- Ability to build and maintain excellent working relationships and deliver a high standard of customer service
- To anticipate, assess and readily adapt to changing priorities; maintain resilience in times of uncertainty and effectively work in a changing environment

**Working Conditions**
- Some travel to other campuses as required
- Must be able to pull/push, lift or carry up to 50lbs of equipment and supplies (carts, tables, chairs, boxes, confectionary, etc.) as required
- Valid Manitoba Class 5 Drivers License (required)
- Clear Criminal Record Check
- Position is current an in-office arrangement
- This position has no supervisory responsibilities, but may be required to occasionally show others how to perform tasks

**Job Types**: Full-time, Fixed term contract
Contract length: 12 months

Pay: $32,000.00-$40,000.00 per year

Work Location: In person