Administrative Coordinator

5 days ago

Burnaby, Canada Ideal Siding Full time

**Benefits**:

- 36-hr work week for a healthier work/life balance
- Company parties
- Dental insurance
- Flexible schedule
- Health insurance
- Opportunity for advancement
- Paid time off
- Training & development
- Vision insurance

**About Us**

**Ideal Siding** is the fastest-growing home renovation company in North America, with over 80 locations and counting. We partner with top industry professionals to bring homeowners the highest quality workmanship and service. As our network expands, our head office plays a crucial role in supporting our franchisees across Canada and the U.S.

We are looking for a reliable **Administrative Coordinator** to be the central hub of our office operations. In this role, you’ll not only support our team but also take ownership of processes, coordinate cross-department activities, and help keep our projects and people moving forward. If you’re passionate about creating structure, solving problems, and making things happen behind the scenes, we’d love to hear from you

**Key Responsibilities**

**Operational & Administrative Coordination**
- Maintain, update, and optimize various spreadsheets and databases to ensure accurate and timely information.
- Manage shared inboxes, standardize document templates, and streamline workflows.
- Coordinate account setup, permissions, and status management for partner programs,
- Track and send customer feedback requests and organize gift card incentives.

**Office & Resource Management**
- Order, track, and manage office supplies, equipment, and software subscriptions.
- Conduct regular inventory counts and ensure readiness of all materials and tools. Liaise with vendors, service providers, and contractors to maintain smooth operations.

**Event & Team Engagement**
- Plan and coordinate team events, training sessions, and business conferences.
- Prepare agendas, presentation materials, and follow-up documentation. Oversee employee recognition initiatives, including birthdays and milestones.

**Qualifications**
- 5+ years of proven experience as an Administrative Coordinator, Administrative Assistant, or similar role.
- Strong organizational skills with the ability to manage multiple priorities at once.
- Excellent communication, interpersonal, and relationship-building abilities.
- Proficiency in Google Workspace, MS Excel, and related office tools.
- A proactive mindset with the ability to identify needs before they arise.

**What We Offer**
- Competitive salary
- Extended health benefits package
- Paid statutory holidays, vacation and sick days
- Opportunities for growth and professional development A collaborative, supportive, and fun work environment

Flexible work from home options available.

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