Administrator Fleet

7 days ago

Surrey, Canada Mainroad Group Full time

**FLEET ADMINSTRATOR **- ONTIME SALES & LEASING**

**An exciting opportunity exists at Mainroad Corporate Fleet department for a self-motivated individual to join the team as our Fleet Administrator This position will be based out of our Cloverdale office and will report to the General Manager.**
- 2yrs experience in a Fleet, Equipment or related coordination role is preferred.
- Knowledge of heavy-duty mobile equipment including Preventative Maintenance (PM) Programs, Commercial Vehicle Inspections Program (CVIP), Boom Inspections & Non-Destructive Testing (NDT).
- Experience with Fleet Management Systems (FMS) including ARI, Garage Management Systems to handle Fuel, Maintenance and Repair Work Orders.
- Knowledge of Automated Vehicle Location Systems (AVLS) including GPS, Dashcam’s with provision of auxiliary equipment.
- Strong proficiency in computer systems, including Microsoft Office (Word, Excel, PowerPoint and Outlook), and Google Maps/iMaps.
- Excellent interpersonal and communication skills with ability to work with cross functional teams.
- Valid provincial drivers licence and clean driver abstract

Job duties include, but are not limited to the following:

- Ensures all Fleet vehicle information (assignments, locations..etc) tracked and maintained in Fleet Management System
- Ensures annual registrations & insurance is tracked, updated and distributed including (CVIP, Boom Inspections, Non-Destructive Testing)
- Key contract for Fuel Card Management program across 18 Operating Companies and 1,300 Fleet Assets.
- Track & report fuel usage; investigates discrepancies and notifies of unacceptable or inconsistent charges; action lost, stolen or issuing of new fuel cards.
- Reconcile monthly invoice / billing for 3rd Providers including Fuel, Maintenance, and AVLS providers.
- Assist with vehicle transfers in respect to new vehicle deliveries, disposals and moves across BC and AB.
- Provides administrative support to the fleet team, including Purchase Orders, Work Orders Invoice Payments, Registration, Licensing & Insurance, and/or assist in the development of workflow procedures.
- Ability to prepare various reports and presentations to internal audiences (executives and general managers).
- Coordinate, schedule and assist with Implementation of Fleet Telematics / GPS Program. Design and develop standardized reports to track Utilization, Deployment of Assets, Fuel Usage and Route optimization.
- Assisting in the preparation and reporting of Key Performance Indicators (KPIs) for Fleet Department including Vehicle / Equipment Utilization, Fuel & Maintenance spend, Preventative Maintenance Inspections (PMI) complete, Scheduled vs. Non-Scheduled Work Orders.

Working Conditions:

- Office based position, with some flexibility of working remotely.
- May be required to operate a fleet vehicle for business purposes.

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