Communication & Administrative Assistant

Powertech Labs Inc is a cleantech company with the mission of being a trusted innovation partner providing solutions, specialised testing, and technical expertise for a safe and sustainable global energy future. Powertech has a global reputation for delivering transformative solutions in both the electric power industry as well as the transport sector. A clean future will be driven by electric and hydrogen power, and we will help get there.

We are always guided by our values as a global clean-technology and engineering company:

- Safety: This top everything. We do our work safely or we do not do it at all.
- Challenges: We ready ourselves for the hardest challenges - through attaining accreditations, developing industry-leading innovative products & services, investing in our labs, hiring great people, and making them better.
- Diverse Teams: We are strongest together and capitalize on our varied attributes - together we are more than the sum of parts.
- Our Customers: Customers fuel this company and we constantly work with them to earn and retain their trust and loyalty. We expect that our customers hold us accountable to our commitments.
- Excellence: Striving for excellence, acting with integrity, and having the highest standards in quality are core to what we do.

**Purpose**:
To provide communication and administrative support.

**Major Responsibilities and Duties (to fulfill major purpose)**:

- Produces communication / supporting materials for various community, potential customer and/or stakeholder audiences by researching, gathering and reviewing technical and other information, identifying key themes and messages, and by drafting experience summaries, project summaries, descriptions of products and services, brochures, pamphlets, web page content and print and electronic media advertising.
- Provides support to staff by researching, gathering, reviewing and compiling information related to the communities, potential customers or stakeholders they support.
- Creates, revises and distributes marketing, advertising, training and presentation materials in a wide range of media including print (e.g., brochures, trade show display walls) and electronic (e.g., PowerPoint & web) to comply with corporate standards and guidelines. Organizes and administers websites.
- Participates in planning, organizes and administers promotional activities and events including community events, trade shows, training sessions, workshops, seminars, tours and visits. Schedules and coordinates special events by arranging space and facilities with hotels, conference services companies, contractors and suppliers. Estimates costs, requests quotes, reviews invoices and arranges payments. Arranges international travel by obtaining visas.
- Prepares and distributes follow-up information packages and promotional material to contacts made at events such as trade shows and workshops.
- Manages the storage and retrieval of marketing data and materials including program publications, curricula vitae, contacts, community and customer communications, proposals, products and services, project summaries and images. Storage media consist of hard-copy and electronic filing systems and electronic databases.
- Provides administrative support to the Business Unit Manager by: a) preparing various statistical reports (such as monthly activity reports, financial reports, safety, etc.) by compiling data from various sources, identifying and obtaining missing information, resolving discrepancies and consolidating information into a summary report; b) preparing statistical summaries and providing written narratives of reports; c) maintaining records of related area's performance using various software packages, creating new formats as required; d) preparing a variety of graphical material for staff presentations; e) performing desktop publishing and graphical support for the preparation and updating of materials to desktop and web publishing standards; f) creating and/or revising/editing forms, electronic records and templates and uploading to intranet/LAN as required; g) developing and maintaining systems for electronic and paper record keeping; h) assisting staff in researching various types of information as required; i) coordinating meetings, presentations and sessions for managers by arranging participants' availability, facilities and equipment, and developing agendas, taking meeting notes and implementing follow-up etc., and arranging travel and accommodation as required; j) preparing and administering the Local Work Contract and/or tender process; k) checking the accuracy of and reconciling Local Purchases and Purchase Orders, resolving any discrepancies; stamping and assigning appropriate account codes, processing invoices for payment; preparing purchase requisitions for approval and processing expense claims for payment.
- Performs a full range of clerical duties for the Business Unit Manager related to the administration of the related of