Accounts Payable Administrator

6 days ago

Greater Sudbury, Canada ClaimSecure Full time

Reporting to Manager, Finance, the Accounts Payable Representative (AP) is responsible for the AP invoices, broker commission payments, bank statements and other services provided from suppliers and providers.

**Principal Responsibilities**:

- Process, verify, and reconcile invoices according to established policies and procedures in an efficient, timely and accurate manner
- Maintain and update all incoming invoices from suppliers and vendors, ensuring that invoices are approved by the appropriate department heads and that all necessary purchase orders and other documentation is complete and attached to the invoice
- Match purchase orders to invoices and enter invoices into the accounting system (Accpac)
- Prepare cheques for all outstanding payables by due date on a weekly basis and forwards cheques to appropriate signing officers
- Maintain and update the commission statement, and sending the statement and payment to the brokers on monthly basis
- Complete claims, stop loss and premium commissions based on invoice run data
- Audit and verify employees expense reports, check receipts against the report for accuracy and eligibility, ensure approval by immediate supervisor and prepare payments on a weekly basis
- Maintain and process void/stale dated cheques and their re-issuance
- Create the CRS files and clearing of cheques to the cheque system
- Import payroll journal to the accounting system (Accpac)
- Maintain and balance US bank account and issue manual cheques for US invoice payments
- Maintain all prepaid liability schedules including expense calculation
- Maintain all capital asset schedules detailed fixed asset balance and capex usage
- Develop and maintain filling system for invoices and backups
- Manual audits for new clients and rate changes
- Assist in the annual budget process
- Other department’s share duties as required

**Knowledge, skills and experience**:

- Community College Graduation: 2 - Grade 12 with up to two years or equivalent program, with preferred requirement of other vocational or professional certification
- Minimum of 2 years demonstrated office experience in a team atmosphere
- Excellent written and oral communication skills
- Strong computer skills with proficiency in Excel and Accpac for Windows
- Knowledge of commonly-used accounting concepts, practices and procedures
- High degree of accuracy, attention to detail and confidentiality

**Salary**: $40,000.00-$45,000.00 per year

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- Paid time off
- Profit sharing
- RRSP match
- Tuition reimbursement
- Vision care
- Wellness program
- Work from home

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift

**Experience**:

- Accounts payable: 2 years (required)

Work Location: Hybrid remote in Greater Sudbury, ON

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