Executive Assistant

2 weeks ago

Delta, Canada City of Delta Full time

One of the sunniest regions in BC's Lower Mainland, Delta embraces three unique communities - Ladner, North Delta and Tsawwassen. The City of Delta is looking for dedicated individuals to join our team and share in our commitment to lead the way in public service excellence.
**City of Delta**:
**Executive Assistant***:FACILITIES AND MAJOR PROJECTS**

We are looking for a dynamic, motivated and highly organized administrative professional who will provide senior level administrative support including handling sensitive, confidential and complex administrative duties to the Facilities & Major Projects senior management team. The successful applicant will support the daily operational needs of the Director, Facilities and Major Projects and successfully operate in fast paced environment, requiring a dedication to accuracy, along with making quick and effective decision making.

**Duties will include**:

- Proactively manages the Director calendar and activities, including scheduling internal/external meetings and events; works closely with Directors for meeting planning, availability, and to ensure the Director has the necessary information to be prepared for the meetings.
- Coordinates the preparation of department workplans and regular department updates, ensuring regular monitoring, to ensure Department’s desired results are achieved.
- Prepares, edits, reviews and distributes various meeting agendas and meeting minutes including biweekly Department leadership team meetings, regular staff meetings and other project specific meetings.
- Establishes and manages the Department filing system, which consists of historic paper records and electronic records, to ensure consistent retention and efficient record management.
- Maintain electronic tracking and records of customer complaints and inquiries.
- Review, track and manage departmental Council Reports to ensure compliance with corporate requirements and policy.
- Provide ongoing administrative support for the Director and Managers.
- Anticipate, identify and manage emerging issues and challenges.
- Independently and appropriately direct internal/public requests for departmental service.

**Qualifications**:

- A minimum of five (5) years of extensive, high level office experience plus a post-secondary certificate in Business Administration or recognized Administrative Professional program. An equivalent combination of education and experience will be considered.
- Proficiency in Microsoft Word, Excel, Outlook, PowerPoint and Adobe.
- Experience in local government management courses is an asset.
- Experience handling confidential senior levels of government, business, residents and local associations and related issues.
- An ability to uphold the dignity, respect, order and confidentiality of the City of Delta.
- Tact and diplomacy in handling sensitive issues.
- Strong organizational, interpersonal and communications skills are essential.

At the City of Delta, we are committed to recruiting and retaining a diverse workforce that is representative of our community, providing equal opportunity and fostering an inclusive workplace where our individual differences are recognized, valued and celebrated.

Education : Other trades certificate or diploma
Experience : 5 years or more

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