Executive Assistant

5 days ago

Delta, Canada Alpine Building Maintenance Full time

**Job Title**: Executive Assistant

**Status**: Full Time, permanent

**Location**: Delta, BC

**About the Role**:
Alpine is looking for a new Executive Assistant to support our 5-member Senior Executive Team (SLT). If you are extremely organized, resourceful, and a problem solver with a high level of emotional intelligence, this role might be for you

**What You Will Be Doing**:

- Provide general and specific support to the executive team, including:

- Communication: Build a strong working relationship with the senior leadership team (SLT) members to understand their communication style and to anticipate their needs. Act as a key liaison for the SLT, providing administrative support by screening all communication channels, including in-person requests for information and meetings. Prioritize, direct, and forward matters when needed or deal with matters directly. Actively listen to problems and assist in providing solutions.
- Calendar Management: Schedule and coordinate meetings. Prioritize and handle any conflicting priorities including flagging upcoming items.
- Travel Arrangements and Meeting Preparation: Coordinate and book travel arrangements through the applicable provider or contact person. Prepare itineraries and manage meetings and conferences. Ensure calendars for these arrangements are up to date.
- Business Documents: Prepare business documents and edit/proofread PowerPoint presentations, Microsoft Word documents, bid proposals, or other business documents as needed. Assist in preparation for all executive meetings including participate and record minutes when requested.
- Records Management: Maintain business contracts and agreements.

**What You Bring**:

- Highly professional and ability to work with confidential matters: maintain a high level of confidence when managing sensitive information including documents.
- Strong organizational skills
- Ability to adapt to work effectively with different communication styles and working preferences
- Ability to balance multiple (and sometimes competing) priorities
- 3+ years working as an Executive Assistant for Senior Management (C, EVP and SVP level) preferred.
- Strong working knowledge with MS Office products including PowerPoint, Word and Excel
- Excellent English communication skills, both written and oral. Additional languages are advantageous.
- Proven ability to develop strong working relationships with executive team to anticipate needs. Ability to work independently and prioritize work activities.
- Self-motivated, strong work ethic and loves to roll up their sleeves to ensure the job is done.
- Resourceful, energetic and enthusiastic with a “can do” attitude. Willing to jump in and help when situations arise. Be approachable to develop relationships with all employees at all levels.
- Ability to prioritize, multi-task and work independently in a fast-paced environment and understand the sense of urgency
- High emotional intelligence

Company Overview
Alpine has grown to become one of Canada’s leading janitorial and building maintenance service providers to over 2000 distinct facilities across Canada. Our commitment to excellence and passion to serve sets us apart. With a history spanning over 40 years, Alpine has been at the forefront of various innovative industry approaches and concepts. Alpine’s brand promise of “Reflecting Excellence” distinguish it from others. We aspire to always be the best, by delivering on our promises, exceeding our clients’ expectations.

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