Executive Assistant/ceo Project Coordinator

**Position Title: Executive Assistant / CEO Project Coordinator**

**Reports to**: Chief Executive Officer
**Location**: BC Golf Office, Delta (Hybrid Work Flexible)
**Employment Type**: Full-Time

**About the Role**

British Columbia Golf is seeking a proactive and highly organized **Executive Assistant / CEO** **Project Coordinator** to directly support the Chief Executive Officer and advance key organizational initiatives.

You will act as a central hub for communication, technology integration, and execution - helping the CEO and leadership team move initiatives from concept to completion with precision, accountability, and discretion.

**Key Responsibilities**

**Executive Support & Confidential Partnership**
- Provide high-level administrative and strategic support to the CEO ensuring priorities are managed effectively and deadlines are met.
- Prepare materials, agendas, and briefing documents for board, staff, and partner meetings.
- Act as a **trusted and discreet confidant**, managing sensitive information with the utmost integrity and professionalism.

**Project Coordination & Strategic Execution**
- Provide leadership and oversight for cross-departmental initiatives, ensuring alignment with organizational priorities and measurable outcomes.
- Design and implement systems to monitor performance, accountability, and strategic progress across key projects.
- Drive execution of strategic goals by translating vision into coordinated, results-oriented action.

**Technology & Information Management**
- Serve as a key user and internal champion of **Microsoft 365 tools** (Outlook, Teams, SharePoint, OneDrive) to streamline workflows and communication.
- Support the integration and use of **CRM systems**, ensuring accurate data management and reporting.
- Assist with digital document management, policy updates, and internal knowledge sharing systems.
- (Asset) Provide informal training or support to staff on Microsoft 365 and CRM functionality.

**Organizational & Communication Support**
- Support internal communication between the CEO and staff to ensure clarity and alignment.
- Maintain and update organizational policies, procedures, and the employee handbook.
- Track and report on performance measures to support organizational accountability and improvement.

**Qualifications**
- Minimum **5 years’ experience** in an Executive Assistant, Project Coordinator, or similar role supporting senior leadership.
- Proven ability to **manage complex projects** and move initiatives from concept to completion.
- Strong organizational, time management, and follow-through skills with a high attention to detail.
- Excellent written and verbal communication skills.
- **Demonstrated discretion and integrity** in handling confidential information (“trusted keeper of confidence”).
- Skilled in Microsoft 365, including Teams, SharePoint, OneDrive, and Excel; experience training staff on these tools is an asset.
- Familiarity with **CRM systems** (setup, management, reporting).
- Experience in KPI tracking and reporting processes.
- Ability to work independently while collaborating effectively across teams.

**Attributes We Value**
- **Proactive**: Anticipates needs before they arise.
- **Detail-Oriented**: Ensures nothing slips through the cracks.
- **Execution-Focused**: Gets things done and follows through to closure.
- **Trusted**: Handles sensitive matters with professionalism and discretion.
- **Collaborative**: Works effectively across teams while keeping the CEO’s priorities at the forefront.

**Compensation & Benefits**

This is a **full-time, permanent position** with a salary commensurate with experience, **$60,000 - $70,000** range.

**Benefits include**: extended health and dental coverage, Group RRSP matching, three (3) weeks of vacation annually, and hybrid work flexibility.

**Application**

We thank all applicants for their interest; however, only those invited for an interview will be contacted.

Pay: $60,000.00-$70,000.00 per year

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Application question(s):

- Are you willing to undergo a background check, in accordance with local law/regulations?

Work Location: Hybrid remote in Delta, BC V4G 1K7