Intermediate Logistics Coordinator, Procurement

**Job Type**:
Employee

**Duration in Months**(for fixed-term jobs):
12

**Job Family**:
Procurement

**# of Open Positions**:
1

**Faculty/Service - Department**:
Logistics, Shipping & Receiving

**Campus**:
Roger Guindon Hall

**Union Affiliation**:
SSUO

**Date Posted**:
January 23, 2025

**Applications must be received**BEFORE**:
February 03, 2025

**Hours per week**:
35

**Salary Grade**:
SSUO Grade 07

**Salary Range**:
$56,626.00 - $71,528.00

About the Faculty of Medicine
Welcome to the University of Ottawa Faculty of Medicine, the first and largest bilingual medical faculty in Canada. Our learners have access to state-of-the art facilities and specialized institutions as they learn alongside world-class physicians and scientists. Consistently ranked among the top 10 medical schools in Canada, our faculty is among the top faculties of medicine in the world for research impact in biomedical and health sciences.

**Position Purpose**:
The Logistics Coordinator is responsible for administering inventory stock requests, adjustments, and replenishment. The incumbent organizes and manages inventory, storage, and transportation, analyzing and optimizing logístical procedures. The Logistics Coordinator also ensures safe and timely pick-up and delivery shipments.

**Key Activities and Specific Accountabilities**:

- Manage orders associated with inventory by processing stock requests and coordinating customer order fulfillment and delivery.
- Perform inventory counts, adjustments, and replenishments to maintain an adequate level of stock to support the operations, guarantee the quality of the products and ensure the information available to the clients is accurate.
- Track supplier’s performance and liaise critical information to the management, directly impacting the cost-efficiency of the services and products, risks mitigation, and drive continuous improvement.
- Track and coordinate all regulated substances received or shipped, such as chemicals and assets in compliance with internal procedures and provincial and federal regulations and requirements such as Canadian Standards Association (CSA) and Workplace Hazardous Materials Information Systems (WHMIS).
- Process invoices associated with inventory, shipping, and custom clearance activities.
- Provide guidance to buyers and clients ensuring applicable documentation is complete to avoid customs clearance delays or surcharges.
- Manage shipping requests reviewing and recommending appropriate freight costs, transportation rates, and carriers. Ensure legal commercial invoice is prepared, and proper packaging is used according to Transportation of Dangerous Goods (TDG) regulations and internal health and safety procedures
- Receive products, such as scientific supplies and equipment and hazardous materials to coordinate delivery in compliance with the Workplace Hazardous Materials Information System (WHMIS) legislation and University procedures.
- Regularly communicate with customers to assess and understand supply needs and act as a resource person regarding supply chain and logistics applicable policies and procedures.

**Knowledge, Experience and Skills**

Essential Qualifications:

- Knowledge of administration normally acquired through postsecondary education or an equivalent combination of education and work experience
- Minimum two (2) years of demonstrated experience in a logistics, supply chain support or in a similar role.

Key Competencies:

- Planning
- Initiative
- Client service orientation
- Teamwork and cooperation

Other skills and Competencies:

- Knowledge of Federal and Provincial Environmental Health and Safety Legislation;
- Experience with transportation of dangerous goods (TDG) an asset;
- Experience using ERP solutions and software;
- Experience in customer service
- Strong interpersonal, communication and conflict resolution skills;
- Organizational skills and ability to meet firm deadlines;
- Capacity to lift boxes and move warehousing equipment
- Ability to work under pressure and adapt to priorities
- Bilingualism (spoken and written)

LI-Hybrid

**Key Competencies at uOttawa**:
Here are the required competencies for all or our employees at uOttawa:
**Planning**:Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
**Initiative**:Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
**Client Service Orientation**:Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
**Teamwork and Cooperation**:Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goa