Office Administrative Assistant

1 week ago

Mississauga, Canada Track One Project Management Inc. Full time

**Track One Project Management Inc.** provides Construction Management and Project Management services to owners of Hospitality and Commercial Real Estate Projects. Currently, we are working on multiple new build, multi-storey hotels and other commercial projects. Our Clients appreciate the focus and personal attention we offer them and have come to rely on our expertise and experience to support them in their business needs.

We are currently seeking an Office Administrative Assistant with a minimum of 2 years experience in a similar role, ideally with construction companies. Prior experience in book keeping would be desirable.

**Responsibilities**:

- Maintaining project and other filing structure
- Maintain vendor contact lists and prequalification documentation
- Prepare purchase orders to vendors
- Administer and collect all WSIBs, statutory declarations and certificates of insurance from vendors
- Prepare a maintain tracking logs in excel for payments made to different vendors project wise
- Maintain database of equipment and material on projects
- Receive and process expense claims from employees
- Assist company accountant with monthly draw reports and keeping track of invoices from vendors. Would be required to work on company's project management software
- Accounts payable duties
- Assist the President with marketing, scheduling and other work related functions
- Other duties as required.

**Experience and Skills**:

- Excellent command over English, both written and spoken with strong business communication skills
- Should be an excellent team player who is able to work as part of a group as well as independently.
- Quickbooks (1 year experience)
- Accounting (working knowledge)
- Construction company environment (required)
- Strong Excel, Word, Power Point
- Ability to quickly grasp new software
- Multi-tasking, paperwork, communication, organization.

**Job Types**: Full-time, Permanent

**Salary**: $17.00-$19.00 per hour

**Benefits**:

- Casual dress
- Company events
- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Vision care

Schedule:

- Monday to Friday

Work Location: In person

  • Office Administrative Assistant

    7 days ago

    Mississauga, Canada Everoll Industries Ltd Full time

    **Responsibilities**: - Greet visitors and clients, answer calls and direct them to the appropriate person - Maintain accurate and up-to-date records and files - Follow up all shipments on the way, and update to our customs weekly. - Update the website's photos and contents - Book keeping - Coordinate and maintain inventory of office supplies and...

  • Administrative Assistant Officer

    23 hours ago

    Mississauga, Canada Zemlar Offices Full time

    *OFFICE ADMINISTRATOR - Zemlar ffices is an all-in-one bus ess works - e solution p - ider across the A since 2011. We provide - Meet and greet clients and visitors in a courteous and friendly manner - Provide general support to clients and visitors by answering their questions and requests - Offer full information about the available offices and Zemlar...

  • Office Administrative Assistant

    1 week ago

    Mississauga, Ontario, Canada Axiz Physio & sports Full time $36,000 - $42,000 per year

    Job SummaryWe are seeking a dynamic and organized Office Administrative Assistant to join our team. This position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace that values efficiency, professionalism, and positive energy.ResponsibilitiesServe as the front desk ambassador, greeting visitors and...

  • Administrative Assistant

    7 days ago

    Mississauga, Canada TOOTH CORNER DENTAL OFFICE Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 2 years to less than 3 years - **Tasks**: - Arrange and co-ordinate seminars, conferences, etc. - Coordinate the flow of information within the team - Direct and control daily operations - Evaluate daily operations - Open and distribute...

  • Assistant Office Administrator/bookkeeper

    7 days ago

    Mississauga, Canada TS Environmental Consultants Full time

    We are looking for a competent Assistant Office Administrator/Book keeper to help with the organization and running of the daily administrative operations of a small office located near the airport. **Responsibilities**: Assist associates, keep office organized, and perform clerical/book keeping duties. **Required Qualifications/Skills**: General...

  • Administrative Assistant

    2 weeks ago

    Mississauga, Canada TOOTH CORNER DENTAL OFFICE Full time

    Education: - Expérience: **Education**: - College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years **Tasks**: - Arrange and co-ordinate seminars, conferences, etc. - Coordinate the flow of information within the team - Direct and control daily operations - Evaluate daily operations - Open and distribute mail and...

  • Medical Office Administrator/assistant

    24 hours ago

    Mississauga, Canada Gentle Procedures Clinic Full time

    **Overview** We are looking for an enthusiastic Medical Office Assistant to join our amazing team. In this role, you will be the first point of contact for patients, providing essential administrative support in a fast-paced medical environment. Your expertise in managing front desk operations and familiarity with electronic medical records will be crucial...

  • Office Administrator/executive Assistant

    2 weeks ago

    Mississauga, Canada Support Ontario Youth Full time

    Support Ontario Youth is looking to hire an **Office Administrator/Executive Assistant, **to help support our driven, focused, and ever-expanding team. We welcome the experience of someone who can implement processes and systems to stay effectively organized. Your ability to multi-task, while managing your own work with independent individual schedules is...

  • Office Administrative Assistant

    2 weeks ago

    Mississauga, Canada TransferEASE Relocation Inc Full time

    The Administrative Assistant supports the day-to-day operations of the Relocation team. You will assist in the process from the initiation of a file throughout the life cycle of the Relocation. **Responsibilities**: - Responsible for the input of employee data and updates - Assist in preparing packages letters and other communication to employee and...

  • Office Administrative Assistant

    2 weeks ago

    Mississauga, Canada Aggie Janiak - Desjardins Insurance Agent Full time

    **Full Job Description - Office Administrative Assistant**: This is a Part time or Full time position with flexible hours working from our office in Mississauga. Ideal for an individual looking for part time or full time hours. Favourable compensation - Minimum compensation $20.00 per hour plus bonus Job Purpose **To assist in the servicing of Desjardins...