Administrative Assistant to The Director

7 days ago

Windsor, Canada Maximum Property Solutions Full time

**Maximum Property Solutions** is a regional property management company that serves financial institutions by managing their properties nationally, as well as serving landlords with their local rental management needs. We value integrity, reliability and solutions-minded individuals who are easy and fun to work with

This new position will involve being part of a professional team in an office setting, typically Monday through Friday 8:00am to 5:00pm. You will help our team of file managers by supporting them with various needs including but not limited to sourcing contractors, scheduling maintenance requests and other administrative duties.
- A minimum two (2) years of Administrative Experience serving and supporting others.
- Exceptional administrative abilities
- Taking incoming calls and dispatching
- The ability to communicate well with trades and maintenance workers
- The ability to work well under pressure in a fast-paced environment
- Excellent multi-tasking abilities
- Great memory recall, organization, and analytical skills
- Excellent computer skills in Microsoft Office and Sage 50
- Proven positive attitude and team mentality
- Motivated, eager to learn and a self starter
- Speaking French is not required, but would be considered an asset

**Primary Responsibilities**:
Data/Team/Support as required
- Maintain property database, including all changes.
- Maintain and follow up on non-compliance and audit processing
- Maintain vendor database and compliance issues
- Work with all types of vendors including Subcontractor Trades
- Arrange hydro, gas and water reconnections/disconnections as requested
- Coordinate and schedule assessments for properties as needed
- Generate and issue invoices
- Sign off and approve all invoices
- Maximum Property Solutions prides itself in creating an enjoyable team environment. We enjoy in serving our customers and love to work hard every day - but we also have a great time doing it - coming to work is a delight not a duty._

**Job Types**: Full-time, Permanent

Pay: $17.00-$20.00 per hour

Additional pay:

- Overtime pay

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- RRSP match
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday
- No weekends

**Experience**:

- Administrative Support or Data Entry: 2 years (preferred)

**Language**:

- French - this is preferred but not required (preferred)

Work Location: In person

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