Administrative Assistant

**Métis Nation British Columbia**:
**Administrative Assistant**:
**#23-014**
**Ministry** **of** **Skills** **Training,** **Employment** **and** **Post-Secondary**

**Position**: Permanent Full-Time (37.5 hours per week)
**Location**: MNBC Regional office - Nanaimo (102-3156 BARONS ROAD, NANAIMO, BC)
**Closes: Posting will remain open until filled and will close without notice**

**ABOUT MÉTIS NATION BRITISH COLUMBIA**:
Métis Nation British Columbia (MNBC) develops and enhances opportunities for our Métis communities by implementing culturally relevant social and economic programs and services. Through teamwork, respect, dedication, accountability, integrity, and professionalism, MNBC strives to build a proud, self-governing, sustainable Nation in recognition of inherent rights for our Métis citizens, assisting in the delivery of services based on policy, process, and specified regulations.

**MNBC’s **_KAA-WIICHIHITOYAAHK _**(We take care of each other) Initiatives offers employees a competitive total compensation package including**:

- comprehensive group benefit package or health-care spending account and enrollment in the Municipal Pension Plan
- 15 paid days per year for statutory and
- cultural days (Indigenous Peoples Day, Truth and Reconciliation Day, & Louis Riel Day)
- carpool, parking & public transit subsidies (Provincial Office only)
- educational spending account and professional development allowances to provide annual funding to continue lifelong learning and skills upgrade.
- remote workplace supports.
- internal advancement & redeployment opportunities

**ABOUT THE OPPORTUNITY**
We are seeking a highly motivated, team-orientated individual to join our Ministry of Employment and Skills Training team as an Administrative Assistant.

Reporting to the Regional Program Manager, the primary objective of the role is to provide administrative and clerical support to the teams.

**KEY DUTIES AND RESPONSIBILITIES**
- Oversee day-to-day operations including calendar management, travel arrangements, ordering office supplies, and answering telephone, in-person, and electronic inquiries or directing clients to appropriate individuals in the Ministry of Employment and Skills Training.
- Coordinate internal and external meeting logistics, including facility logistics, preparation and printing of meeting materials and agenda, facilitating telephone or online conference calls, taking minutes, and creating action items for follow up to ensure completion.
- Prepare, organize, and coordinate a variety of sensitive and confidential correspondence, memos, presentations, spreadsheets, and reports from internal and external sources.
- Maintain electronic client filing system.
- Process mail outs for various project work.
- Perform a variety of administrative duties including filing, scanning, sorting, and maintaining records in a confidential manner.
- Actively participate as a critical member of the STEPS team to create solutions that advance the successful, efficient, and effective delivery of MNBC’s STEPS initiatives.

**THE IDEAL CANDIDATE**
- Note : Combination of relevant experience, education, and training will be considered.
- Administrative Assistant diploma or certificate.
- Two (2) years of experience in an administrative capacity.
- Knowledge of office management systems and procedures, including online scheduling systems.
- Proven ability to proofread documents for formatting, grammatical, and spelling errors.
- Knowledge and/or awareness of the historical and contemporary contributions made by Métis people in B.C.
- Demonstrated ability to effectively communicate both verbally and in writing, ensuring a high degree of confidentiality is maintained.
- Proven ability to utilize strong interpersonal skills to deal with others effectively.
- Proven ability to prioritize tasks, meet deadlines, and work with mínimal supervision.
- Proven ability to utilize, adapt and embrace new technologies, including Word, Excel, and other database/software required by the role.

**OTHER COMMENTS**
- Other duties may be assigned as needed to help ensure the efficient operation of MNBC.
- There will be a need to attend meetings and events which may require work and travel outside of thenormal business hours.
- Ability to provide a satisfactory Criminal Record Check.

Dylan Tetrault
Regional Program Manager, Ministry of Employment and Skills Training
Métis Nation British Columbia

Education : College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience : 2 years to less than 3 years