Legal Service Assistant

**Posted**:Friday, October 25, 2024**

**Job Number**:PN-24-29**

**Job Type**:Permanent Full-time, Non-Union**

**Position Closing Date**:Sunday, November 10, 2024 at 11:59pm**

**Choose Barrie**

The City of Barrie is a vibrant, progressive, and growing community with deep connections to our heritage, to nature and to the opportunities surrounding us.

Our community values quality of life; the ability to play year-round with 300 hectares of park space, our beautiful waterfront, our lively downtown core and the nearby hills, wetlands, and forests. We also value connections; to our neighbours and the community, to our road and rail network, and to the opportunity Barrie provides to enjoy life.

Everything Barrie has to offer, from the water we drink to the roads we travel on, has one thing in common - municipal workers. Joining a municipality is one of the most rewarding, engaging, and exciting careers you could choose. It is a career you can take pride in knowing that every day you make a positive impact on an entire community. We are one team, with one goal and we all work together to continue making our community great.

**The Opportunity**

The Legal Services Department provides timely and comprehensive legal advice to City Council, the CAO and City staff, and provides a full range of legal services to the Corporation, its boards and agencies. It also provides guidance on insurance administration and risk management. This department provides professional execution of the City's real estate program including acquisition, disposition, leasing and encroachments. The department strives to ensure that every measure is taken to provide a cost effective, high quality standard of service.

Under the general guidance and direction of the Section Supervisor, the Legal Services Assistant is responsible for providing a complete range of clerical services and customer services to the Department. Specifically, this position performs confidential and non-confidential duties and responsibilities associated with administration & customer service, information management & privacy, payroll & financial duties. Overall, this position plays an integral role in ensuring the consistent delivery of the Departmental clerical support services to enable comprehensive delivery of services to the residents and customers of the City of Barrie.

**Our Culture and Qualifications of the Job**

**Corporate Culture**:Your workplace values align with our corporate values of **_Strive, Share and Care_** and you want to join us in providing exceptional services and programs to build a prosperous, growing and sustainable community.

**Education **(degree/diploma/certifications)
- One (1) year College Certificate in Office Administration or related discipline
- Position Equivalency Code: B

**Experience**
- Two (2) years of experience performing duties related to the above mentioned major responsibilities

**Knowledge/Skill/Ability**
- General knowledge of the following legislation, regulations, or requirements: Employment Standards Act (ESA), Accessibility for Ontarians with Disabilities Act (AODA), Municipal Freedom of Information and Protection of Privacy Act (MFIPPA)
- General knowledge of the following: municipal, regional, provincial, and federal government services, programs, and initiatives
- Working knowledge of the following: customer service and public relations principles, standards, and techniques, administrative, clerical, and payroll processes and procedures, records management practices, procurement practices, and general office equipment operation
- Working knowledge of cash handling and management practices
- Demonstrated ability to:

- Work independently, as well as in a team environment.
- Work under pressure to meet deadlines and peak period workloads.
- Interact professionally, effectively, and courteously with all levels of staff and contacts in a political and customer service environment.
- Keyboarding at a speed of 50 wpm
- Intermediate skills include: Administrative; Attention to Detail; Customer Services; Interpersonal; Multitasking; Organizational; Prioritization; Problem Solving; Record-keeping; Teamwork; Time Management; Verbal Communication; Written Communication
- Intermediate computer literacy using the following systems and software: Microsoft Office Suite (Outlook, Word, Excel, Teams, PowerPoint, SharePoint), SAP, Tab Fusion, Internet, Adobe Acrobat, Legistar, Teraview and e-Core
- Availability to accommodate deadlines or peak period workloads that may extend beyond designated normal workday hours or normal hours per week.

**Conditions of Employment**
- Satisfactory Criminal Record Check*
- Please note that this is a requirement of the position for any new employees to the City of Barrie in accordance with the **Police Record Check Procedure**. Existing employees who have met this criteria will be exempt from this requirement.

**Other Important Information**

**Location**: City Hall, 70 Collier Street, Bar