Administrative Assistant

2 weeks ago

Vancouver, Canada New Field Education Group Full time

Work Term: Permanent
- Work Language: English
- Hours: 37.5 hours per week
- Education: College/CEGEP
- Experience: 1 year to less than 2 years
- or equivalent experience
- ** Asset languages**:

- Mandarin
- ** Tasks**:

- Establish and implement policies and procedures
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Manage contracts
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Oversee the preparation of reports
- Advise senior management
- Respond to employee questions and complaints
- Order office supplies and maintain inventory
- Organize staff consultation and grievance procedures
- Oversee payroll administration
- Greet people and direct them to contacts or service areas
- Type and proofread correspondence, forms and other documents
- Provide customer service
- Work with the marketing department to understand and communicate marketing messages to the field
- Supervise office and volunteer staff
- ** Computer and technology knowledge**:

- Google Docs
- Workday
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Adobe Photoshop
- SharePoint
- Social Media
- MS Office
- Adobe Acrobat Reader
- Electronic mail
- ** Area of specialization**:

- Reports and records
- Invoices
- ** Transportation/travel information**:

- Own transportation
- ** Work conditions and physical capabilities**:

- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Large workload
- Work with mínimal supervision
- ** Personal suitability**:

- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Adaptability
- Quick learner
- ** Screening questions**:

- Are you available for the advertised start date?
- Are you currently a student?
- Are you currently legally able to work in Canada?
- Are you willing to relocate for this position?
- Do you have previous experience in this field of employment?
- Do you have the necessary equipment for remote work (i.e. internet, home office, etc.)?
- What is the highest level of study you have completed?
- What is your current field of study?
- What is your current level of study?
- ** Financial benefits**:

- Commission
- Group insurance benefits
- ** Other benefits**:

- Paid time off (volunteering or personal days)
- Parking available

  • Administrative Assistant

    1 week ago

    Vancouver, British Columbia, Canada Promedent (PHSP Administrative Service) Full time

    Company DescriptionPromedent offers businesses in Canada the lowest fee Private Health Services Plan (PHSP) on the market, designed to transform healthcare costs into 100% tax-deductible expenses. By enabling businesses to convert dental and medical expenses into tax write-offs, and providing employees with tax-free reimbursements, Promedent helps...

  • Administrative Assistant

    2 weeks ago

    Vancouver, Canada Claren Academy Full time

    **Career Opportunity - Administrative Assistant** Claren Academy is an independent elementary school. Founded with a focus on the future, we give our students strong academic foundations and the tools to be creative, competent, and happy in their changing world. Claren Academy is seeking an **Administrative Assistant** to join our growing, dynamic school...

  • Administrative Assistant

    7 days ago

    Vancouver, Canada University of British Columbia Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 4 (Gr7) Job Title Administrative Assistant Department Compensation Range $4,594.00 - $4,827.00 CAD Monthly Posting End Date June 24, 2025 Note: Applications will be accepted until 11:59 PM on the Posting End Date. Job End Date At UBC, we believe that...

  • Administrative Assistant

    7 days ago

    Vancouver, Canada University of British Columbia Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 4 (Gr7) Job Title Administrative Assistant Department Compensation Range $4,594.00 - $4,827.00 CAD Monthly Posting End Date November 12, 2025 Note: Applications will be accepted until 11:59 PM on the Posting End Date. Job End Date May 7, 2027 This is a...

  • Administrative Assistant

    1 day ago

    Vancouver, Canada inplayLIVE Full time

    **Administrative Assistant** Are you an Administrative Assistant who wants to help make a big impact on the world of sports? Through our program, thousands of members have learned the in-play strategies used by the top 0.01% of sports investors. inplayLIVE has also created 7 Millionaire Sports Investors. We are now looking for an Administrative...

  • Administrative Assistant

    2 weeks ago

    Vancouver, Canada Borden Ladner Gervais LLP Full time

    We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience. We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation,...

  • Administrative Assistant

    5 days ago

    Vancouver, Canada The Tandem Team Full time

    Our client VGH & UBC Hospital Foundation is looking to hire an Administrative Assistant to join their amazing team. Please view the job description from **VGH & UBC Hospital Foundation **below for more information about this exciting role! **Who We Are** VGH & UBC Hospital Foundation is Vancouver Coastal Health's primary philanthropic partner, raising...

  • Administrative Assistant

    7 days ago

    Vancouver, Canada Borden Ladner Gervais LLP Full time

    We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience. We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation,...

  • Administrative Assistant

    7 days ago

    Vancouver, Canada Pan American Silver Corp Full time

    Pan American Silver was created with the intention to provide investors with the best vehicle to gain exposure to higher silver prices. Our vision is to be the world’s pre-eminent silver producer, with a reputation for excellence in discovery, engineering, and sustainable development. Pan American Silver has several underground and open pit operations in...

  • Administrative Assistant

    2 weeks ago

    Vancouver, Canada BC Cancer Full time

    **Administrative Assistant** **Job Summary**: In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this...