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Office Administrator

2 weeks ago

Toronto, Canada Blanche Heirloom Co. Full time

_**Client Interaction and Consultation**_
- Conduct both in-person and virtual consultations with new clients.
- Maintain relationships with existing customers.
- Create custom proposals including quotes and detailed order descriptions.
- Preparing invoices and sending proposal adjustments.
- **Administrative Tasks**_
- Schedule, manage, and confirm consultation appointments.
- Update event schedules and production timelines on the calendar.
- Manage project requirements and deadlines.
- Perform other administrative duties as required.
- **Production, Logistics and Shipping**_
- Oversee in-house printing operations.
- Assemble invitation suites to ensure high-quality final products.
- Create sample packs for inquiries.
- Prepare and dispatch orders for shipping, including handling errands and mailing invitations for local clients in Toronto.

**Qualifications**:

- Experience in wedding industry a plus
- Capable of working efficiently and accurately under tight deadlines
- Strong attention to detail, exceptional time management, and highly organized
- Ability to look at multiple documents at once and notice discrepancies
- Excellent communication skills, open to inquiries, and responsive to feedback
- Knowledge of Squarespace and Dubsado platform a plus
- Understanding of letterpress printing, gold foil press, commercial printing a plus
- Must be able to work at our Toronto studio 1-2 days a week, or as-needed

**Benefits and Compensation**:Salary will be determined based on experience.

**Job Types**: Part-time, Casual, Seasonal, Freelance, Apprenticeship, Internship / Co-op

**Salary**: $16.55-$18.00 per hour

Expected hours: 8 - 36 per week

**Benefits**:

- Casual dress
- Flexible schedule
- On-site parking
- Work from home

Flexible Language Requirement:

- French not required

Schedule:

- Day shift
- On call
- Weekends as needed

**Education**:

- Secondary School (preferred)

**Experience**:

- Microsoft Office: 1 year (preferred)

Licence/Certification:

- Driving Licence (preferred)

Ability to Commute:

- Toronto, ON (required)

Work Location: In person