Administrative Assistant, Executive Office

**Introducing the National Arts Centre**
The National Arts Centre (NAC) is Canada's bilingual, multi-disciplinary home for the performing arts. The NAC presents, creates, produces, and co-produces performing arts programming in various streams-the NAC Orchestra, Dance, English Theatre, French Theatre, Indigenous Theatre, and Popular Music and Variety-and nurtures the next generation of audiences and artists from across Canada. The NAC is located on the traditional, unceded, unsurrendered territory of the Anishinabe Algonquin Nation.

At the National Arts Centre, we believe the performing arts are vital to the human experience. A house of dreams for the Canadian performing arts, we work with artists and arts organizations from across this land to revitalize our sector.

Curious to learn more? Read our 2023-2026 Strategic Plan, _The Journey Ahead_.

**Equity, Diversity, Inclusion, Anti-Racism and Accessibility**
We are on a journey, committed to ensuring that equity, diversity, inclusion, accessibility, anti-racism and reconciliation with Indigenous peoples will guide our actions.

Job Number: J0725-1039

Job Title: ADMINISTRATIVE ASSISTANT, EXECUTIVE OFFICE

Employment Type: Part-time Term

Job Category: Executive

Open Positions: 1

Posting Date: July 31, 2025

Closing Date: August 31, 2025

**Salary**: $27.93 - $34.88/Hour

Language Requirement: Bilingual

Working Hours: 3 weekdays per week; hours are from 9:00 a.m. to 5:00 p.m. (21 hours a
week)

Job Reports To: Executive Assistant

**Key Activities**:

- Reporting to the Executive Assistant, the incumbent’s responsibilities include, but are not limited to, working closely with the Executive Assistant in the planning, prioritization and fulfillment of daily activities such as meeting preparation, co-ordination of the President and Chief Executive Officer’s schedule, travel arrangements and co-ordination of all forms and daily correspondence.
Responsibilities include but are not limited to:

- Answer and direct general telephone inquiries in a professional and courteous manner;
- Reply to general information requests;
- Greet high-level NAC visitors - including senior officials from various government departments, embassies, and artists - in a professional manner.

Office administration
- Use computer word processing, spreadsheet, and database software to prepare reports, memos, and documents;
- Sort incoming mail, and courier parcels;
- Prepare and send mail, and courier parcels;
- Purchase, receive and store office supplies;
- Code and file administrative material;
- Update the CEO’s databases;
- Provide administrative support to office staff;
- Make travel, meeting and other arrangements for the CEO and Chair of the Board;
- Prepare expense reports.

Financial management
- Code and file financial material;
- Prepare credit card reconciliations.

Support to the Board of Trustees
- Ensure the timely distribution of material to Board members.

**Skill Requirements**:

- Post secondary diploma plus a minimum of three (3) years of working in an executive environment;
- Excellent computer skills including Word, Excel, Access, PowerPoint and Outlook;
- Strong knowledge with Microsoft Office suite;
- Strong research skills on the Internet;
- Ability to adapt quickly to a fast-paced and highly charged environment;
- Highly organized and able to coordinate a variety of activities simultaneously;
- Excellent public relations and interpersonal skills;
- Must be able to maintain discretion and absolute confidentiality at all times;
- Tactful, diplomatic and professional;
- Flexible and available to work within an irregular schedule;
- Excellent oral and written communication skills in both official languages is mandatory.

**Who Can Apply**:
Persons residing in Canada and Canadian citizens residing abroad. Preference will be given to Canadian citizens.

**Important Notice**: