Administrative Assistant

5 days ago

Quebec City, Canada FPInnovations Full time

**What we offer**:At FPInnovations, we don't just offer jobs, we offer career opportunities that will allow you to significantly contribute to the Canadian forest industry. We rely on the outstanding expertise of over 330 employees to support our member companies and the industry.

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An organization in the midst of a transformation that focuses on agility and innovation.
- Working with dedicated and passionate people.
- Support in achieving your professional goals.
- Hybrid telework policy
- Monday to Friday work week with flexible scheduling options.
- Access to a full selection of extended benefits and vacation eligibility from day one
- Flexible retirement investment plan with employer and employee contributions (Up to 7% from the employer).
- 14.5 paid statutory vacation days.
- Salary top up for parental leaves.

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Description*
Under the supervision of the Director of the New Bio-based Materials Center of Excellence, the Administrative Assistant will collaborate administratively with the research teams. The incumbent will also collaborate on the general operational needs of the 3 Quebec City sites.

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Responsibilities*
- Produce documents, including letters, contracts, research reports, presentations, spreadsheets, etc. (writing, reading, correcting, formatting and finalizing documents);
- Organize and follow up on meetings of various committees: send invitations, make reservations, ensure facilities and supplies are in place, and document, distribute and maintain minutes and associated materials;
- Perform and coordinate the receipt and shipment of packages for the 3 Quebec City sites.
- Assist in resolving technical and computer problems at the sites, respond to ad hoc requests and facilitate departmental activities;
- Design, maintain and manage computerized filing systems for documentation (Sharepoint);
- Provide administrative support to the Director, including managing schedules, travel, expense accounts ;
- Ensure timely flow of information to groups through the design, implementation and use of effective information management techniques, reporting and tracking of projects/tasks, creation of sharing tools;
- Advise department staff on internal resources such as forms, tools, templates, processes and procedures;
- Be a trusted safety collaborator; Adhere to and sponsor safety and environmental rules and procedures.

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Qualifications*
- College diploma in office automation
- Minimum of 5 years administrative support experience in a relevant field or equivalent combination of education and experience;
- Expert level office skills and proficiency in Microsoft Office;
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Skills*
- Proven ability to maintain a high level of confidentiality and integrity;
- Ability to propose and initiate tasks;
- Strong organizational, communication, teamwork and interpersonal skills;
- Excellent oral and written communication skills in French and English;
- Ability to produce and work with graphics and images (asset).
- Resilience, adaptability to changing priorities;
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FPInnovations is committed to the principle of equal access to employment.*

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