Administrative Assistant

6 days ago

Quebec City, Canada CFMWS Full time

**WHO WE ARE**
The Canadian Forces Morale and Welfare Services (CFMWS) supports the Canadian Armed Forces members and their families wherever they are in the world through the provision of fitness, recreation and leisure activities, family and charitable support, retail as well as personal financial services. We offer our employees the opportunity to work with a purpose every day in an inclusive, healthy, respectful and rewarding work environment.

**THE ROLE**
Under the supervision of the PSP Deputy Manager, the Administrative Assistant ensure the collection of documentation and arrangement of topic briefings as required by the supervisor/manager in preparation for conferences, meetings, and appointments. They provide administrative support such as data entry, word processing, faxing, photocopying, correspondence, distribution and follow-up action. They organize meetings, advise attendees, draft and distribute agendas and minutes. Thet schedule and arrange appointments, meetings and travel schedules. They organize event calendar. They assist with the preparation and formatting of charts, outlines and other visual material for presentations.

**QUALIFICATIONS NEEDED** Qualifications**

High School diploma AND several years experience in administration or in a related field

**Experience**

In office administration and records management

In making travel arrangements and travel claims

In invoice and order processing

In organizing meetings and schedules

In drafting and distributing correspondence

In the preparation of reports

In maintaining web ready graphics and desktop publishing

**Competencies, Skills and Abilities**

Client focus, organizational knowledge, communication, innovation, teamwork and leadership.

**LANGUAGE REQUIREMENTS**
French Essential

Reading: Functional

Writing: Functional

Oral: Functional

**BENEFITS AVAILABLE** Health Benefits**: Drug coverage, travel insurance, dental, vision, life insurance, disability insurance and accidental death and dismemberment coverage.

**Work Life Balance**: A wide range of paid/unpaid leave, including paid vacation, family related leave and personal days.

**Retirement Planning**: A Defined Benefit Pension Plan and Group Savings Plans.

**Learning and Development**: Tuition Assistance Program and Advanced Learning Program, payment of professional association memberships, online learning opportunities and second language training.

**Perks**: Discounts through CF One Member Appreciation.

**OTHER INFORMATION**
Fitness, sports, recreation and health promotion programs are delivered by PSP on Bases, Wings and Units across Canada and in deployed operations. PSP delivers evidence-based programs, which contribute to the health and well-being of the military community and operational effectiveness of the CAF.

**START DATE**
As soon as possible

**INCLUSION AND ACCOMMODATION**

Job Reference: CFMWS05307

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