2025 Court Clerk

Hours of work are 40-hours per week, Monday through Friday, working 8-hour shifts or a 10-hour compressed work week. There will be the occasional need for overtime dependent on operational needs.

The starting annual salary is $63,129. Notable perks include access to the Employee Assistance Plan (EAP), Health & Dental Benefits (for permanent position), OMERS Pension, on-site fitness facilities, and remote work options.
- Resume
- Cover Letter
- Diploma and/or Degree(s) of educational achievements

By applying, you agree that the statements made by you are true, complete, and correct to the best of your knowledge. Further, you understand that any falsification of statements, misrepresentations, and/or deliberate omission or concealment of information may be considered just cause for dismissal.

The Belleville Police Service is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. If contacted for an employment opportunity, please advise the HR Unit if you require accommodation for testing, interview, or employment purposes.

**CIVILIAN POSITION DESCRIPTION**

**Position Title**: COURT CLERK

**Association**: BELLEVILLE POLICE ASSOCIATION

**Division**: SUPPORT SERVICES

**Section**: POLICE DISCLOSURE AND QUALITY ASSURANCE

**Immediate Supervisor**: STAFF SERGEANT, PDQA

**Hours of Work**: 40 HOURS PER WEEK. DAYS.

**POSITION OBJECTIVES**

It is the responsibility of the Court Clerk to prepare, process, distribute and maintain information relating to Criminal and Provincial offences. The Court Clerk is also responsible with providing support and assistance to Crown Attorneys, Officers, and the Quality Assurance CPIC and RMS Clerk. As well, the Court Clerk is responsible for safeguarding the integrity and security of information stored in CPIC and NicheRMS.

**POSITION RESPONSIBILITIES**
- Perform duties in a manner that reflects the Service’s Vision, Mission Statement, and Motto.
- Operate within the regulations, policies, and procedures established by the Community Safety and Policing Act, the Belleville Police Service Board, and the Chief of Police.
- Create tasks for tracking all matters required by Courts, Crown and Defense.
- Attend courts to ensure all court dockets are updated appropriately, provide officer availability, and assist Crowns as required.
- Enter and maintain Niche, Canadian Justice Information Modernization, and Canadian Police Information Centre records with court dispositions and scheduling.
- Create relevant legal documents and reports required through the court process (information’s/subpoena/control lists).
- Check Crown Briefs for proper content ensuring the timely disclosure of all Criminal Briefs via SCOPE to coincide with the R vs Jordan decisions.
- Notify officers of Early Resolution and trial matters that require Briefs for Provincial Offence charges. Provide disclosure of same to Provincial Prosecutors.
- Add additional disclosure material scanned through bulk document loader to the appropriate occurrence in Niche and SCOPE to Crown.
- Maintain a multi-media and photograph filing system in conjunction with SCOPE.
- Facilitate and maintain databases to provide support documentation as required (warrants/Youth/PON/SOR).
- Enter and modify court orders and dispositions through Niche, Canadian Justice Information Modernization, and Canadian Police Information Centre programs to maintain accuracy and integrity.
- Create and compile new occurrences for court and probation related charges.
- Act as Commissioner of Oaths as required, swearing affidavits for the issue and service of court documents and video statements.
- Act as Courier between the Belleville Police Service and Ontario Court of Justice for the transfer of all relevant paperwork.
- Provide support and act as a resource to outside agencies in all court related requests.
- Perform other duties as required, assigned or directed by the Chief of Police or designate.
- Note: This position description is intended to describe the general level and nature of the position and is not an exhaustive list of all tasks assigned in the performance of the position._

**QUALIFICATIONS**

**Education, Experience and Certifications**

**_Required: _**
- Must possess a Post-Secondary diploma in related field.
- One (1) to two (2) years’ experience in administration / customer service required.

**_Preferred: _**
- Previous experience with CPIC and NICHE is considered an asset.
- Post-Secondary degree and/or diploma in related field is considered an asset.

**Skills and Qualifications**

**_Required: _**
- Demonstrated experience in customer service and administrative roles with knowledge of administrative processes.
- Knowledge of Federal, Provincial and Municipal laws, BPS procedures, and Court procedures and documentation.
- Ability to interact diplomatically, tactfully and confidentially with people.
- Excellent decision-making skills and ability to exercise sound judgment.
- Str