Administrative Assistant, Corporate Affairs

Posted: July 9, 2025

Closing Date: July 17, 2025

Position Type: Permanent

Union: CUPE

ENMAX Values - Safety, Integrity, Accountability, Service, Teamwork, Agility, Innovation

PEOPLE. That's the power behind ENMAX Corporation. As one of Alberta's leading energy and utility providers, our employees are the strength and knowledge that continue to drive our success. At the ENMAX group of companies, we look for energy solutions for today, while knowing we have the power to provide for a better tomorrow.

The Corporate Affairs Administrative Assistant provides support to the Vice President, Public Policy and Government Relations and works closely with the broader Corporate Affairs team across government relations, stakeholder engagement, communications, and community impact. This role is responsible for managing calendars, coordinating daily activities, and supporting departmental planning and communications.

Major Responsibilities:- Manage departmental logistics such as travel bookings, professional memberships, IT requirements, onboarding of new team members and engagement initiatives.- Coordinate meetings and team events from planning to execution. Including preparing agendas, taking minutes, tracking action items, and arranging follow-ups.- Draft, proofread and edit presentations, correspondence, submissions, briefing notes and other documents.- Support internal coordination across Corporate Affairs including communications with other teams and leaders.- Conduct research to support meetings and project planning. Maintain project files and correspondence tracking.- Prepare and reconcile departmental budgets, track expenses, process purchase orders, and support vendor relationships.- Identify and implement process improvements and provide support for adopting new technologies and systems.- May include occasional travel to Edmonton.

Education Required:
- High School Diploma or G.E.D required- Post-secondary education in government relations/public policy or business administration

Qualifications & Experience:
- 8+ years of administrative experience, with at least 5 years supporting senior leadership.- Proven experience in a fast-paced, results-driven office environment.- Demonstrated ability to work independently, anticipate needs, and take initiative.- Understanding of and genuine curiosity in public policy, political landscapes, or government processes is an asset.- Experience in coordinating projects and delivering customer service- Familiarity with AI tools and technologies is an asset.- High level of professionalism and discretion when handling sensitive information.- Previous experience supporting leaders in the utility industry is an asset.

Competencies:
- Exceptional organizational and time-management skills with the ability to juggle competing priorities.- Agility to shift focus and manage multiple projects or deadlines at once.- Strong communication skills, written and verbal, with the confidence to clarify priorities with senior leaders.- Comfort with a high level of decision-making autonomy- Technology savvy with advanced knowledge of Microsoft Office Suite.- Strong interpersonal skills to build trust across diverse personalities and work styles.- Detail-oriented and focused on identifying and implementing solutions, maintaining a proactive approach.

Did we mention the ENMAX Advantage?

We offer competitive compensation including a comprehensive flexible benefits program, non-downtown location that includes great building amenities such as free onsite fitness facility, onsite massage, onsite child care centre (upon availability, offered from our ENMAX Place location 141 - 50 Ave. SE), free parking and much more. If you share our values and would like to make a difference with your career, join the team and see where the ENMAX possibilities can take you.

**Salary**: Administrative Assistant Level E (Current CUPE 2025 rates)

$78,062.53 - $82,942.68, $87,822.83, $92,702.97, $97,583.12

Location: 141 - 50th Avenue SE

Location: This role will be part of our hybrid (home and office) work force with office workspace located at ENMAX Place (141 - 50th Avenue SE, Calgary, AB). You will work from home on Mondays and Fridays and in the office on Tuesday, Wednesday, and Thursday.

Note:- Every ENMAX employee is responsible to take reasonable care to protect the health and safety of themselves, of all other workers, and of the public. Each employee must become familiar with safety procedures and rules applicable to their job and are required to follow them while working at ENMAX.- Must be legal to work in Canada and requires the successful completion of a criminal background check. Two pieces of valid Government issued ID will be required.- Two professional references will be requested.- Education requirements for this position will be verified by a third party.

In the spirit of reconciliation, we respectfully acknowledge that we live and work on the traditional lands of Indigenous Peoples. ENMAX he