Executive Assistant and Corporate Support Administrator

Executive Assistant and Corporate Support Administrator

About Citadel

Headquartered in Calgary, Alberta, Citadel Drilling Ltd./ Opla Energy Ltd., (Citadel/Opla) is a privately-owned corporation which operates a fleet of technologically advanced AC triple (TA2CT) drilling rigs and provides Managed Pressure Drilling (“MPD”) technology through our subsidiary OPLA Energy Ltd. (“OPLA”) to service oil and gas producers in Canada and the United States. We achieve high standards of excellence through the acquisition of talented individuals who align closely with our core values of Performance, Acknowledgement, Courage, Communication and Trust (PAC²T). At Citadel, we are passionate about listening to our employees and clients to deliver an extraordinary drilling experience. We provide a dynamic working environment that encourages professional growth, personal development opportunities for career advancement, and a competitive compensation package.

About the Executive Assistant and Corporate Support Administrator position

We are looking for an organized, outgoing individual to support our executive team and corporate services groups. The role demands someone who can immerse themselves as part of the Citadel team and adapt to varying workloads. Attention to detail, proficient and professional communication while interacting with various levels of management, and the ability to multi-task will be crucial to success in this position.

**Responsibilities**:

- Administrative Support: Provide coordination, and comprehensive administrative support for the executive team including conducting research and information gathering to support executive decision-making.
- Board Meeting Administration: Organize and attend Company board meetings, duties which include the scheduling of meetings, preparation of agendas, collection and posting of meeting materials in the Company’s Board Effect platform and recording meeting minutes.
- Document Management: Assist keeping Company records and minute books organized and up to date. Assist Corporate Secretary in preparing required resolutions and certifications.
- Compensation Administration: Assist in coordination and continuity of the corporate share-based awards plan, with assistance from the Finance team
- Travel Coordination: Assist executives with travel itineraries, expense reports and logístical arrangements.
- Corporate Procurement Support: Issue requisitions for corporate supplies and equipment; provide overflow support for procurement and accounts payable functions.
- Event Planning: Assist with planning company meetings, events, and conferences.
- Champion Corporate Culture: Coordinate employee recognition and service award programs.
- Project Management: Assist with special projects and initiatives, ensuring deadlines are met and objectives are achieved.

Qualifications, Skills, and Education Requirements
- Commitment to Citadel’s Purpose and shared belief in the Company’s Core Values.
- Minimum 3 to 5 years of experience in an administrative role reporting directly to upper management.
- Bachelor’s degree in business administration (equivalent education or aligned industry experience considered).
- Expertise with Microsoft Office 365 software and related productivity tools.
- Service-oriented approach to supporting the executive team, with the ability to build strong working relationships with all department managers and staff.
- Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.
- Maintain professionalism and strict confidentiality with all materials related to the company strategic initiatives and its compensation programs.
- Flexible team player who is willing to adapt, is confident dealing with the challenges related to changing priorities.
- Excellent written and verbal communication skills.
- Strong collaboration skills that enable you to work effectively with stakeholders and diverse management groups.

Total Compensation Plan and Benefits
- Competitive base salary and participation in Company profit-sharing
- Flexible work schedule including the potential for hybrid remote work
- Health, Dental and Company RSP contribution matching benefits
- Commitment to ongoing training and professional development

We want to thank everyone for applying. However, only those applicants possessing the required knowledge and experience will be considered and contacted.