Administrative Assistant

1 week ago

New Westminster, Canada Seniors Services Society of BC Full time

**Hours of Work**:Monday to Friday, 08:30 am to 4:30 pm, 37.5 hours per week

**Compensation**: $25 - $27 per hour.

**Probationary period**:4 months

**Society Profile**:
Seniors Services Society of BC is a non‐profit charity located in New Westminster, BC, which

provides support services for seniors (60+) in New Westminster to live independently, as well as housing information and navigation services across BC and outreach services for seniors in the Lower Mainland.

**Purpose**:
Within the vision and mission statements of the Seniors Services Society, the **Administrative Assistant**, reporting to the Senior Manager Administration and Support Services, or the designate, will welcome all clients and visitors and generally ensure that there is strong communication between staff, volunteers and visitors

**Salary and Benefits**

Salary based on the applicant’s qualifications, experiences and skillset

RRSP contribution matches up to 2% after 24 consecutive months of employment with the Society.

Paid time off between Christmas and New Year’s Day.

Upon successful completion of probation, the following will be provided: Paid Day off for birthday day, and comprehensive group benefits plan

Leave, paid time off

**Key Responsibilities**:
**Reception**

Greet all visitors/clients professionally, provide general information and triage drop-in clients connecting them with appropriate department and/or staff member.

Operate a multi-line switchboard / VOIP

Book and set up meeting rooms

Triage all incoming calls and messages to appropriate department and/or staff member

Provide brief information about SSSBC programs and refer & connect callers/visitors to services in their community where appropriate

Crisis prevention/support and de-escalation experience needed

Process/distribute incoming and outgoing mails daily

Keep track of staff whereabouts using Outlook Calendar and cancel/modify appointments for staff members who called in sick.

Maintain appropriate statistical data for reception logs and social media

Restock and organize materials in the Office Resource Libraries

Provide training for all staff on basic reception duties

Order office supplies and ensure necessary items are adequately stocked

Responsible for mailing, reporting statistics and administration activities.

Other duties as assigned by the manager

**Accounting/Administration**

Handle Housing Directory inquiries and updates

Internal Inventory Management

Bookkeeping/ Petty Cash Reconciliation

Create and maintain necessary templates and tools for assigned duties

Provide administrative support when requested by the manager

Other duties as assigned by the Manager

**Technology**:
Microsoft Office 365

Calendar Management

Outlook

Power Point

Excel

ZOOM/TEAMS and NEOPOST mailing system

Cloud Storage and File Sharing

Website - Uploading/Removing Content

SAGE - Accounting software

**How to Apply**:
**NO PHONE CALL** please.

**Contact**:
Linda Geldenhuys

Pay: $25.00-$27.00 per hour

Expected hours: 37.5 per week

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

**Language**:

- English (required)

Work Location: In person

  • Administrative Assistant

    1 week ago

    New Westminster, Canada Fraserway RV Full time

    Join to apply for the Administrative Assistant role at Fraserway RV . Fraserway RV is Canada’s largest vertically integrated RV company and a leader in selling, servicing, and renting recreational vehicles nationwide. Every day, our team works together to help customers turn their vacation dreams into reality. We’re currently looking for a...

  • Administrative Assistant

    2 days ago

    New Westminster, Canada Fraser Health Full time

    Salary range: The salary range for this position is CAD $29.30 - $38.45 / hour Why Fraser Health?: Curious to learn what it’s like to work here? **Connect with us!** Detailed Overview: **Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and...

  • Administrative Assistant

    4 days ago

    New Westminster, Canada West Coast College of Massage Therapy Full time

    **Job Summary** **Responsibilities**: - Manage and maintain office supplies and inventory - Answer and direct phone calls in a professional manner - Assist with scheduling appointments and managing calendars - Prepare and organize documents and reports - Coordinate meetings and events - Provide administrative support to staff and...

  • Administrative Assistant

    4 days ago

    New Westminster, Canada Central College Full time

    **Central College is a professional career training institution providing outstanding Traditional Chinese programs to serve culturally diverse communities. Our mission is to train students with high quality instructions and provide quality competencies to meet the high standards of demand in our community.** We are currently seeking for a highly organized...

  • Administrative Assistant

    3 weeks ago

    New Westminster, Canada Lookout Housing and Health Full time

    Administrative Assistant Company: Lookout Housing and Health Society Location: 544 Columbia Street, New Westminster, B.C., V3L 1B1 (3 minute walk from Columbia Skytrain Station) Employment Type: Full Time Temporary (until incumbent returns) Salary: $21.50 per hour Position Summary Reporting to the Manager of Administration, the Administrative Assistant –...

  • Administrative Assistant

    1 week ago

    New Westminster, Canada UFCW1518 Full time

    **UFCW 1518 is hiring an Administrative Assistant to join our team.** **Join us in the fight for fairness.** **About UFCW 1518** At UFCW 1518, we believe that we are stronger together. Everyone deserves safe and respectful working conditions and a healthy community. By continuing to win fights for fairness, organize workers in diverse industries, and...

  • Administrative Assistant

    17 hours ago

    New Westminster, Canada UFCW1518 Full time

    **UFCW 1518 is hiring an Administrative Assistant to join our team.** **Join us in the fight for fairness.** **About UFCW 1518** At UFCW 1518, we believe that we are stronger together. Everyone deserves safe and respectful working conditions and a healthy community. By continuing to win fights for fairness, organize workers in diverse industries, and...

  • Administrative Assistant

    3 weeks ago

    New Westminster, Canada Lookout Housing and Health Full time

    DateJan 7, 2026LocationNew Westminster, BC, CACompanyLookout Housing and Health SocietyEmployment StatusFull Time Temporary until incumbent returnsHeaderWe provide housing and a range of support services to adults with low or no income who have few, if any, housing or support options. Because the people we serve have challenges meeting basic needs and goals,...

  • Administrative & Registrar Assistant

    1 week ago

    New Westminster, Canada Urban Academy Full time

    **Position**:Administrative & Registrar Assistant **Start Date**:January 12, 2026 Urban Academy staff, students and families are connected through learning, inspired by community, and empowered to contribute as we work toward our vision of truly educating for tomorrow. We value future-focused education, belonging, the entrepreneurial spirit, and...

  • Office Administrative Assistant

    5 hours ago

    New Westminster, Canada SYLVIS Environmental Services Full time

    Join to apply for the Office Administrative Assistant role at SYLVIS Environmental Services Position: Office Administrative Assistant Position Type: Part Time Compensation: $25-28 per hour, based on experience We're looking for an Office Administrative Assistant to help keep our office running smoothly and support our team in delivering exceptional results....