Administrative & Registrar Assistant

1 week ago

New Westminster, Canada Urban Academy Full time

**Position**:Administrative & Registrar Assistant

**Start Date**:January 12, 2026

Urban Academy staff, students and families are connected through learning, inspired by community, and empowered to contribute as we work toward our vision of truly educating for tomorrow. We value future-focused education, belonging, the entrepreneurial spirit, and changemaking. A gender-inclusive JK-12 independent school, we are located in a beautiful facility in New Westminster, across the street from Braid Street Skytrain Station.

**Key Responsibilities**
- Greets and assists students, parents, staff, and visitors in a professional and friendly manner, ensuring they sign in/out and follow school security procedures.
- Ensures smooth coordination between academic, admissions, and business office functions.
- Coordinates schedules, meetings, and appointments for school leadership.
- Assists with the preparation of documents for meetings, such as agendas and minutes.
- Helps coordinate logistics for school events and functions.
- Prepares and distributes school communications such as newsletters, notices, and announcements.
- Manages databases, student information systems (SIS), and online administrative tools.
- Generates and analyzes administrative reports as needed.
- Develops, documents, and improves administrative systems, policies, and workflows.
- Coordinates travel, schedules, and logistics for leadership or board meetings.
- Assists with new staff onboarding and maintains HR-related administrative records.
- Serves as one of the first aid contacts (with training).
- Supports emergency preparedness drills (fire, earthquake, lockdown) and maintains related documentation.
- Assists the Board of Directors with policy work, meeting organization, and calendar support.
- Oversees the busing service. Liaises between families and the bus lines. Provides families with information regarding bus routes, times, and pricing. Manages late buses.
- Other administrative duties as required
- in preparing accreditation or inspection documents for the BC Ministry of Education or Independent School Associations (e.g., FISA, CAIS).
- with Ministry Reporting and student records
- maintaining the student information system (MySchool)

**Qualifications and characteristics**
- 3-5 years of office and administrative support
- Excellent interpersonal skills and a great team player
- Strong data management, administrative, and customer service skills
- High attention to detail with great prioritizing and organizational skills
- Ability to communicate sensitively, tactfully, diplomatically and professionally both verbally and in writing, with staff members, students, parents and outside community members
- Ability to adapt well to change

**Urban Academy provides**:

- Competitive Compensation at a salary range of $55,000.00 to $65,000.00 based on experience and qualifications. Salary is inclusive of vacation pay.
- Open and collaborative culture
- Comprehensive health benefits package
- Matching RRSP program
- Newly built, inspiring campus setting
- Close to Braid Sky Train Station

Pay: $55,000.00-$65,000.00 per year

Work Location: In person

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