Event Planner

2 weeks ago

Toronto, Canada demant Full time

**Overview**:
The Event Planner is responsible for the planning and execution of all event-related activities of Demant Canada (Wholesale) and its subsidiary brands (Oticon, Bernafon, Sonic, Diatec, and Philips). This is a hybrid position with a minimum of two days per week in office required.

**Permanent Full-Time**

**Department**: Marketing

**Report to**: Marketing Director

LI-YZ1

**Major Duties and Accountabilities**:

- Planning/execution of both physical and virtual events
- Establishing event themes, budgets, and logistics (venue, catering, etc)
- Managing event communications with all internal stakeholders (pre, post, and during)
- Event contract negotiation
- Managing registrants and supporting attendee needs
- Managing contacts with travel agencies for transportation needs
- On-the-day management - ensuring logistics are running smoothly (catering, venue, equipment) and event staff are supported
- Invoice processing
- Post-event reporting & analysis. Reviewing reports, analyzing feedback and event data to measure achievement of goals and build insights
- Relationship management with outside vendors/agencies
- Responsible for completing any other marketing-related projects that are assigned by manager such as give away sourcing, signage and branding needs

**Related Experience and Skills**:

- 2+ years experience supporting events within a Marketing department
- Must have a solid background working large budgets and managing resources
- Ability to work with a project management software and adapt to existing processes
- Excellent grammatical, spelling, and proofreading skills
- Excellent interpersonal and communication skill (to successfully interact with our vendors, customers, and internal staff)
- Dependability to work assigned hours to ensure full coverage (overtime is occasionally required to meet the demands and deadlines associated with the position)
- Excellent organization and time management - ability to prioritize and align effort to business/strategic goals
- Dependable vehicle for travel

**Problem Solving/Judgement and Decision Making**:
Works on assignments that are routine in nature. Most projects are moderately complex. Generally, follows established processes and procedures, however, must exercise decision-making when determining which issues to escalate to more senior employees or manager.

**Supervision Received**:
Primary reporting relationship is to the Marketing Director. Assignments are performed under general supervision, normally receiving instructions on new assignments.

**Supervision Exercised**:
Manage on-site staff at events/conferences/meetings and supervise members of the marketing team who are working on event deliverables

**Internal and External Contact**:
Routinely interacts with other team members in the Marketing team, and Sales team. Contacts are intermittent with non-management and management staff in Accounting, Customer Service, and Distribution for routine assignments. Routinely interacts with vendors and customers.

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