Document Controller

1 day ago

Vancouver, Canada Bridgemans Services Full time

**Document Controller**
**Primary Location**:Vancouver, Canada

**Employee Status**:Full Time

**Salary Range**: $55,000-$75,000 per annum

**The Company**

Bridgemans Services Group (BSG) is a global provider of workforce floatels and marine services. BSG customizes services to the exact needs and locations of clients, ensuring solutions meet precise specifications, including logistics, crew transfers, housekeeping, catering, and the fulfillment of all HSE requirements. The company also specializes in refitting and refurbishing floatel vessels to fulfill requirements in a range of sectors from major construction projects to natural resources and energy production.

**The Opportunity**
The Document Controller is responsible for managing and controlling all project documentation, including technical drawings, contracts, and correspondences, ensuring accuracy, proper filing, and controlled distribution throughout the document’s lifecycle.

Reporting to the Executive Support Specialist, this role requires strong attention to detail, organizational skills, and the ability to work in a fast-paced environment.

**Key Responsibilities**:

- Establish and maintain document control systems and procedures for all ISO-related documents (e.g. quality manuals, procedures, work instructions) as well as assigned projects
- Receive, log, and distribute incoming and outgoing documents (e.g. drawings, specifications, RFIs, contracts)
- Ensure document version control with latest approved versions are available, and outdated versions are properly archived in accordance with Company’s document retention policy
- Coordinate with engineering, construction, and finance teams to ensure timely document submissions and approvals
- Monitor document workflows and ensure compliance with project timelines and quality standards
- Maintain accurate records of document history, approvals, and revisions
- Prepare document transmittals and ensure proper distribution to internal and external stakeholders
- Support audits (e.g. ISO standards - ISO 9001, 14001, 45001) and inspections by providing required documentation
- Support Project HSE team/s in issuing project HSE documentation
- Tracks compliance documentation to meet certification requirements
- Train project team members on document control procedures and systems
- Interface with clients and vendors to manage document exchanges and ensure alignment with contractual requirements

**Qualifications**:

- Bachelor's degree in Business Administration, Engineering, or a related field preferred
- 3-5 years experience with Engineering, Procurement, Construction or large infrastructure projects, especially with project lifecycle phases in such environments
- Experience with ISO 9001 document control standards preferred
- Proficiency in document management systems (e.g. M-Files, Hubshare)
- Proficiency in Microsoft Office suite, especially Excel
- Strong understanding of engineering and construction documentation
- Strong organizational and time management skills
- Excellent attention to detail, accuracy, and ability to work under pressure
- Ability to handle confidential information responsibly

At Bridgemans Services Group we believe that each employee contributes directly to our growth and success. We are committed to workplace excellence, safe work environments and the communities where we work and live. Bridgemans Services Group hires on the basis of merit and is committed to Employment equity and development.

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