Payroll & Benefits Coordinator

Grow with us as a **Payroll & Benefits Coordinator** at Stage Windows & Doors

**Company Overview**:
Stage Windows & Doors is a manufacturer of custom products tailored to meet client needs. With a facility located in Vaughan, we offer a variety of options and features that are designed to make our windows and doors ideal for the residential replacement and custom home markets. Our focus is on providing our customers value through on-time delivery, quality, and superior service. We strive to build a work environment where safety, respect, commitment, success, and fun are driving principles.

**Position Summary**:
This position is ideal for someone looking to build a solid foundation in payroll, benefits administration, and human resources coordination while contributing to a growing manufacturing business. You must have prior experience in processing payroll & benefits. As a key member of our small but dynamic team, you’ll take ownership of full-cycle payroll, manage employee benefits, coordinate with external staffing partners, and support day-to-day HR functions. You’ll also be responsible for producing critical daily reports on labour productivity, overtime, and attendance that help drive operational decision-making.

**Key Requirements**:

- Minimum 2 years of experience in Canadian payroll processing and benefits administration.
- Valid driver’s license and willingness to travel to the office every day.
- Must be available to work onsite during office hours (8:00 AM to 5:00 PM, Monday to Friday).
- Successful completion of a reference check and criminal record check is required.

**Key Responsibilities**:

- Process full-cycle bi-weekly payroll for hourly and salaried employees, ensuring accuracy in collecting, validating, and inputting data from punch clocks, timesheets, and attendance records into the payroll system.
- Maintain detailed payroll records including new hires, terminations, wage/salary changes, leaves, and benefits deductions. Ensure documentation is up-to-date and compliant with CRA and ESA regulations.
- Track vacation balances, leaves of absence, and attendance trends, ensuring records are accurate and aligned with internal policies.
- Submit all payroll-related remittances and reports to government bodies and third-party vendors on time, including WSIB, EHT, CPP, EI, and income tax deductions.
- Manage full & final settlements for resignations, terminations, and retirements - ensuring accurate calculation of final pay, unused vacation payouts, deductions, and timely ROE issuance.
- Prepare and submit remittances for government reporting requirements (CPP, EI, income tax, WSIB, EHT) and third-party payments, ensuring compliance and timeliness.
- Prepare, distribute, and reconcile T4s, ROEs, and year-end payroll filings, maintaining accurate records for audits and employee requests.
- Maintain up-to-date and confidential payroll and employment files, including wage changes, LOAs, and personal information updates in HRIS (HUMI).
- Administer employee group benefits plans, including onboarding/offboarding, changes in coverage, dependents, and coordination with providers.
- Audit benefits enrollments and monthly invoices, ensuring accurate deductions and reconciling discrepancies with vendors and internal systems.
- Serve as the main point of contact for payroll and benefits inquiries, handling employee concerns with clarity, accuracy, and confidentiality.
- Audit weekly time entries and attendance from hourly employees and temporary staff, identifying discrepancies and working with HR Manager.
- Prepare and distribute daily reports on labour productivity, overtime, absenteeism, and timecard exceptions to support plant operations and decision-making.
- Coordinate with temporary staffing agencies to request new hires, manage replacements, report any mark up discrepancies.
- Maintain job agency rate sheets and prepare a estimated weekly invoice calculations.
- Assist in other HR and administrative functions as needed, contributing to a collaborative and organized team environment.
- Participate in JHSC meetings and health & safety initiatives, ensuring compliance with OHSA and internal reporting standards.
- Collaborate with the HR Manager to implement process improvements and support various HR programs, employee relations activities, and employee engagement initiatives.

**Skills**:

- Comprehensive understanding of Canadian payroll legislation and tax regulations.
- Proficiency in payroll systems.
- Advanced Excel skills, including the use of pivot tables and formulas.
- Strong interpersonal and communication capabilities.
- Ability to handle sensitive information with professionalism and discretion.
- Time management and project prioritization skills.
- Attention to detail and problem-solving skills.
- Strong organizational skills and attention to detail with the ability to multitask.

**Education & Experience**:

- Postgraduate education in fields like Accounting, Payroll, or Business