Human Resources Payroll and Benefits Specialist

**Payroll and Benefits Specialist**

**Vaughan, Ontario**

**Summary**:
**Key Responsibilities**:
**Payroll**:

- Oversee and validate outsourced payroll processes for Canada and US (ADP & CoAdvantage)
- Process US Certified Payroll on a weekly basis
- Act as a primary contact and respond to enquiries from internal and external sources regarding Canada and US payroll
- Oversee expense administration using Concur platform & prepare reports on expense usage
- Oversee Time & Attendance administration
- Ensure all wages are paid accurately and in a timely fashion in accordance with corporate policies and all applicable legislation
- Prepare records of employment as applicable
- Maintain detailed records and documentation of payroll functions for audit purposes, in accordance with statutory requirements
- Administer wage garnishment requests and submit government remittances (WSIB, EHT, etc.)
- Submit employee contributions to the RRSP/401(k) plan
- Prepare CRA Remittance Reconciliation
- Assure the accuracy of the vacation accrual balance showing in the payroll system
- Maintain and ensure the proper GL allocation of payroll expenses to each department and reconciliations
- Prepare year-end reconciliations and filings of tax slips and all government forms
- Ensure payment of commissions, manage benefits, garnishments, taxes, and other deductions
- Prepare reports and forecasts for senior management, and custom reports for HR and Finance
- Participate in software change discussions and implementation team
- Conduct regular audits on payroll procedures and records
- Design, document and implement procedures to streamline payroll processes
- Submit hours worked for agency temps
- Maintain confidential information by adhering to legal and ethical standards
- Offer support on escalated matters and resolve errors and issues

**Group Benefits and Retirement Programs**:

- Administer employee group benefits for Canada and the US, including: Medical, Dental, Vision, Life Insurance, Disability, LTD., RRSP, 401(k) etc.
- Administer STD and LTD disability management benefits and manage the adjudication process
- Act as a primary contact and respond to enquiries from internal and external sources regarding group benefits, retirement plans and disability claims
- Manage leave of absence requests and communication
- Support coordination of all benefits related internal initiatives or projects
- Coordinate Benefit/RRSP/401k employee sessions
- Audit and reconcile benefit billing
- Prepare employee benefit communication
- Participate in the US open enrollment process
- Prepare reports and forecasts for senior management and custom reports as required

**HR Support**:

- Assist in the administration of the onboarding portal within ADP Workforce Now and US employees
- Coordinate special functions i.e.: Service Awards, Retirement
- Plan and coordinate different employee benefit programs and functions such as service anniversaries, retirement and annual award celebrations
- Participate in different initiatives and special projects related to payroll and/or HR
- Prepare reports on HR analytics - e.g. turnover, disability costs, engagement surveys
- Prepare communication for payroll and benefit programs
- Prepare HR documents e.g. letters of employment
- Track apprenticeship participants and government grants
- Update employee files as needed
- All other tasks as required

**Requirements and Skills**:

- Minimum 5 years of experience in Payroll & Benefits Administration
- Completion of the Payroll Compliance Practitioner (PCP) certification with the Canadian Payroll Association is an asset
- Previous payroll implementation experience is preferred
- Experience working with ADP Workforce Now strongly preferred
- Experience with US & Canadian payroll and group benefits
- Proficient with MS Office: Excel (advanced), Word and MS Outlook
- Basic accounting knowledge is a plus
- Experience in a fast-paced, high change environment
- Ability to problem solve and work efficiently under deadlines
- Strong attention to detail, organizational and multi-tasking skills
- Demonstrate excellent communication (written and verbal), interpersonal and client service skills
- Highly organized with effective time management skills
- Ability to deal with confidential information with high degree of professionalism
- Ability to effectively work in a team environment

**What Mircom Offers**:

- A great HR Team that likes to have fun while adding value to the company
- Competitive salary
- Group Insurance benefits
- Company RRSP program (after first year of emplyement)

**About Mircom**:
Founded in 1991, the Mircom Group of Companies is North America’s largest independent designer, manufacturer and distributor of intelligent building and life safety solutions. Reaching customers in over 100 countries worldwide, our portfolio includes: fire detection & alarm, communications & security, mass notification, nurse call, and building automation & smart technologie