Project Assistant, Cdhrp

3 days ago

Duncan, Canada Island Health Full time

**Job Description**:
In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health) patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

Reporting to the Senior Project Coordinator, the Project Assistant provides confidential project-related administrative support functions and activities for the Chief Project Officer and the Cowichan District Hospital Replacement Project Team. The Project Assistant serves as a vital linkage and communication source between the clinical teams, clinical stakeholders and the Project Management team. The Project Assistant ensures all clinical information is managed and coordinated between the Clinical, Non-Clinical and Project Management Team membership as requested.

The Project Assistant is responsible for scheduling meetings within multiple conflicting calendars, creating agendas for approval and circulation, taking minutes and distributing them in a timely fashion, tracking action items and ensuring items are transitioned to the appropriate venues for discussion.

The Project Assistant maintains the integrity and confidentiality of all information that flows through and is processed for management as it pertains to client care, operations, personnel, labour relations, finance and public affairs as required.

**QUALIFICATIONS**:
**Education, Training And Experience**:
A level of education, training, and experience equivalent to a post-secondary diploma in Business and/or Management, or other relevant post-secondary qualification, plus a minimum of five (5) years of recent, related experience in a large complex organization, preferably in a clinical program/ portfolio or government/ health authority setting.

**Skills And Abilities**:

- Demonstrated competence in cultural safety and humility, and experience working with Indigenous communities.
- Ability to organize and prioritize work.
- Ability to communicate effectively both verbally and in writing.
- Good interpersonal skills, including tact and diplomacy, in dealing with a variety of work situations, hospital staff, board members, government representatives, community agency personnel and the general public.
- Effective time management skills.
- Ability to deal with others effectively.
- Ability to work independently and in collaboration with others.
- Ability to anticipate and resolve issues before they escalate
- Ability to type 60 wpm and draft professional correspondence.
- Work under pressure with short turnaround times; flexibility to ensure deadlines are accommodated
- Physical ability to perform the duties of the position.

**Job Requirements**:

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