Accounts Receivable and Billing Specialist

Job Description:
**About Us**

Amica Senior Lifestyles is setting a new standard for senior living in Canada by combining unparalleled premium hospitality and amenities with expert care and support to deliver a personalized senior living experience. Committed to enriching the lives of seniors now and as their needs change, Amica offers Independent Living (IL), Assisted Living (AL) and Memory Care (MC) lifestyle options. Established in 1996, the company owns and operates 33 residences in British Columbia, Alberta and Ontario, with plans to continue expansion in select markets.

**The Opportunity**

Partnering with residence managers and Property Accountants, the Accounts Receivable and Billing Specialist is a key role responsible for executing the day-to-day financial activities of the residents for the finance department.

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**What you will be doing**

**Resident Handling**

Partnering with Community Operations Managers and General Managers at the residences:

- Using Yardi Voyageur and Connect support a group of residences to ensure resident billing for new and existing residents are complete
- Process and maintain move-in and move out details for occupancy analysis and reporting
- Lead the monthly processing of rent increases
- Using excel create templates for ancillary revenue capture and timely preparation and posting
- Ensure timely preparation of move out deposit cheques for residents and maintain the security deposit ledger
- Provide daily support to the residences regarding resident changes
- Investigate and resolve community and resident inquiries
- Support the training and onboarding of new Community Managers and General Managers

**Monthly Billing**
- Prepare monthly billing reconciliation report and work with Community Managers to ensure accuracy
- Reconcile accounts receivable aging report to the general ledger and follow up on outstanding AR balances
- Prepare monthly revenue reconciliation and variance analysis reports
- Provide insight on rate and occupancy to the property accounting group for detailed budget to actual analysis
- Participate in the monthly variance analysis review of the P&L, and at-risk Accounts Receivable prior to publishing

**Internal Controls**
- Prepare audit schedules and analyses and provide support for financial audits
- Monitor and enforce internal controls surrounding revenue and receivables process
- Coordinate internal and external audit requests with the team

**Tax Compliance**
- Filing of provincial sales taxes
- Prepare annual tax receipts and tax letters for residents

**What you will bring**
- Bachelor’s degree with focus on accounting **or** 2+ years related experience
- Advanced Microsoft Excel skills and ability to work with and analyze large datasets
- Working knowledge of accounting principles
- Excellent interpersonal communication with a developed customer service approach
- Excellent time management
- Strong analytical skills, high level attention to detail and ability to learn quickly in a dynamic and fast-paced environment
- Experience using Yardi Voyager would be an asset
- Enrolled or pursuing a CPA designation would be an asset

**What you can expect from us**
- A diverse and inclusive environment where individual differences are celebrated, and you’re encouraged to be your best self
- A collaborative environment where we work together to succeed as a team
- Learning opportunities to help you grow and support for professional development and designations
- Comprehensive benefit package including RRSP matching
- Office is centrally located in the financial district, on the PATH and the TTC subway line, and provides easy access to downtown amenities
- Participation in Amica’s Flex or Hybrid work model providing team members the opportunity to work a combination of days both in office and remotely- Amica Senior Lifestyles recognizes the importance of immunization to protect our residents, team members and visitors from COVID-19. Effective October 2021, a condition of employment is requiring that all new hires have received all required doses of a COVID-19 vaccine approved by Health Canada._
- Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide requirements for the open position. Applicants need to make their requirements known when contacted._

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