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Production Coordinator

2 weeks ago

Ottawa, Canada Optimal Show Experience (OSE) Full time

**About Optimal Show Experience (OSE)**

We are an event design and production company that creates unforgettable live shows and events. We use the power of sound, lighting, and visual effects to tell stories, share ideas, create moments of awe and delight, and bring people together. We are proud of providing our clients with a truly transformative experience and to bring their vision to life. We are imaginative and innovative, and we’re passionate about delivering quality and originality at every turn.

**Job Summary**:
**Responsibilities**:

- Works directly with the Director and provides administrative, logistics, client and vendor management support
- Manage event logistics, such as on-site setup/strike coordination, vendor and equipment management, and transportation
- Assist Director to monitor event timelines and adjust plans as needed to ensure smooth execution
- Ensure compliance with health and safety regulations at all times
- Manage event budgets and expenses, ensuring that all costs are tracked and accounted for
- Maintain accurate records of event details, such as site maps, performance schedule, vendor invoices, freelance, and equipment inventory
- Coordinate with external vendors and contractors to ensure that all services are delivered on time and within budget
- Provide on-site support during events, troubleshooting issues as they arise and managing any last-minute changes

**Qualifications**:

- 1-2 years of experience in event production, event planning or a related field
- Excellent organizational skills and attention to detail
- Strong interpersonal skills and the ability to work with diverse groups of people
- Excel under pressure and deliver high-quality work at a high volume.
- Strong aptitude to work within deadlines
- Be flexible to work evenings and weekends as needed
- Advanced computer experience with Microsoft Office, project management and inventory management software
- Knowledge of event production processes, event logistics or project management (an asset)
- Knowledge of CAD software (an asset)
- Must hold valid driver's license and access to reliable transportation

**Job Types**: Full-time, Part-time
Part-time hours: 25 per week

**Salary**: $17.00-$22.00 per hour

**Benefits**:

- Flexible schedule
- Profit sharing

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday
- Weekend availability

Supplemental pay types:

- Bonus pay
- Overtime pay

Application question(s):

- Are you flexible to work evenings and weekends?

**Experience**:

- event planning or project management: 1 year (required)

Licence/Certification:

- driver's license (required)

Work Location: One location