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Administrator

3 weeks ago

Vaughan, Canada Ambient Mechanical Ltd Full time

Ambient Mechanical is a progressive company that believes in training, coaching, and supporting its most valuable resource; its people.

Reporting to the Operations Manager, the Administrator assists in the management of the New and Renewed Contract Process in addition to updating databases and aiding with correspondence for the office.

**Tasks**
- Researching and compiling contract-related data
- Preparing contracts (new and renewed), correspondence, reports, and presentations
- Issue Contract-related purchase orders
- Assist with contract-related financial tasks (ex.P.O. numbers, vendor quotations, scheduling, etc.)
- Inputting information into the CES and CRM
- Participate in identifying missing processes and or process improvement
- Participate in streamlining and documenting processes
- Screening phone calls and requests, and handling them when appropriate

**Skills**:

- Able to create and work with documents using Microsoft Word, spreadsheets using Microsoft Excel, and managing calendars using Microsoft Outlook
- Comfortable navigating and working in MS Dynamics CRM
- Able to check, edit and verify documentation for completeness and accuracy
- Able to accurately input, edit, update and retrieve information on a computer
- Strong written and verbal communication skills
- Detail-oriented and comfortable working in a fast-paced office environment
- Able to work independently and work cooperatively with others in a team environment
- Able to organize work and workspace
- Able to work efficiently despite frequent interruptions
- Able to balance conflicting priorities in order to manage business priorities and workflow and meet critical deadlines
- Able to provide and request information accurately, completely, and diplomatically with internal and external customers

**Tools & Technology**:

- Desktop and laptop computers
- Mobile phone
- MS Office suite software (Excel, Word, Outlook, PowerPoint, CRM)