Part-time Office Assistant

4 days ago

Toronto, Canada PDAC Full time

Prospectors & Developers Association of Canada (PDAC)

**In-Office, Office Assistant**

In person, part-time (30 hour per week October - March, 15 hours per week April - September)

**1-year fixed term contract, possible conversion to permanent role at completion of contract**

**About PDAC**:
The Prospectors & Developers Association of Canada (PDAC) is the leading voice of the mineral exploration and development community, an industry that employs more than 664,000 individuals, and contributed $132 billion to Canada's GDP in 2021. Currently representing over 7,800 members around the world, PDAC's work centers on supporting a competitive, responsible, and sustainable mineral sector.

**The Role**:
Reporting to the Director of Operations and Human Resources, you are a personable, organized, and reliable team player interested to work on a part-time basis. You will be required to work on a set schedule, 15-30 hours per week, with an increase in hours during our peak season (October through March). As the first point of contact for guests and visitors, you will play a key role in ensuring smooth office operations, from greeting visitors to handling administrative tasks and ensuring meetings and rooms are set up and coordinated efficiently.

**What You Will Do**:

- **Guest Services**: Greet and welcome guests as they arrive at the office and direct them appropriately. Answer phones in a professional manner, and forward calls as needed.
- **Shipments and Deliveries**: Sort and distribute mail. Manage the preparation of shipments and receive incoming deliveries.
- **Meeting Space Coordination**: Set up meeting rooms and configure Board room as required, greet attendees. Assist with food orders as needed.
- **Office and Kitchen Maintenance**: Monitor supplies and ensure the office and kitchen areas are maintained and stocked with supplies.
- **Supply Ordering**: Order office and kitchen supplies and ensure inventory is up to date.
- **Office maintenance**:When required, liaise with the building management to resolve office maintenance issues
- **Administrative Support**: Assist with general administrative duties. Prepare forms, letters and documents using MS Office tools.
- **Project Management Tools**: Use project management tools effectively to coordinate tasks and track progress.

**Qualifications Required**:

- Proven experience in a receptionist or administrative role.
- Strong organizational skills and attention to detail.
- Professional and friendly demeanor and excellent interpersonal skills.
- Strong verbal and written communication skills.
- Ability to manage multiple tasks in a dynamic work environment.
- Aptitude in problem-solving
- Proficient with Microsoft Office Suite.
- Experience with project management tools, specifically Asana, is a plus.

**We thank all applicants for showing an interest in this position. Only those selected for an interview will be contacted.**
- The PDAC is an equal opportunity employer, and we value diversity. The PDAC will provide, on request, accommodations for disabilities to support your participation in all aspects of the recruitment process._

**Job Types**: Part-time, Fixed term contract
Contract length: 12 months

Pay: $20.00-$28.00 per hour

Expected hours: 15 - 30 per week

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

**Education**:

- Secondary School (required)

**Experience**:

- Administrative experience: 1 year (preferred)

Work Location: In person

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