Coordinator Planning

**COORDINATOR PLANNING & PROPERTIES**

**Do you have exceptional organizational and project management skills?**
**Are you a self-starter, with an ability to adapt to complex situations in a rapidly changing work environment? If you are ready to support and assist a dynamic Facilities Services Team then we may just have an opportunity for you**

**Serving as a member of the Facilities Services team, and reporting to the**
**Administrator of Planning & Properties, the Coordinator will provide positive leadership and support to the Facilities Services Department, ensuring the efficient management of a database of over 2.8 million square feet of building area with a current replacement value of over $650 million.**

**WHAT WE OFFER**:

- Extensive benefits; health, drug, vision, dental, and health care spending account
- Enrollment in an exceptional Pension Plan
- Staff Wellness resources
- Minimum of 10 vacation days per year; plus two weeks paid at Christmas
- Condensed summer working hours
- Flexible working solutions - including a hybrid model
- Inclusive, high-performing culture
- Employee and Family Assistance Program; including wellness resources
- Ongoing learning and career growth

**WHAT YOU CAN EXPECT**:

- Provide support with capital planning and reporting requirements to the Facilities Services Department.
- Work directly with the Controller, Facilities Services, and the Administrator, Planning & Properties executing Niagara Catholic’s Long Term Accommodation

Plan, including attendance at after-hours public meetings when necessary.
- Assist with the preparation of reports and/or updates to management or senior leadership as necessary.
- Collaborate with the Administrator of Planning & Properties on Niagara Catholic’s Boundary, Attendance Area, and Pupil Accommodation Reviews, as required.
- Respond to queries from the general public regarding school attendance boundaries and policies, and future school plans for new/developing communities.
- Coordinate updates to the Ministry of Education School Facilities Inventory System (in transition to the Educational Capital Inventory System or ECIS).
- Attend public meetings, committees, conferences, etc., as required.
- Provide support with the maintenance of the portfolio of properties to ensure accurate records and efficient use of space across the Board.
- Responsible for the organization and storage of all legal documentation including real estate sales/purchases, land leases, land use agreements, reciprocal agreements, etc., ensuring board interests are attended to.
- Coordinate the disposition of surplus properties in accordance with Ministry of Education procedures for their sale.
- Knowledge of Niagara Catholic’s Educational Development By-laws, amendments and management considered an asset.
- Support the department by investigating and responding to queries from board staff and Principals regarding enrolment, attendance boundaries, residential development, boundary changes, transportation issues, etc.
- Preparation of lease and/or joint-use agreements for properties including educational, administrative, childcare, community use, and partnerships.

**WHAT YOU BRING**:

- Post-Secondary Degree or Diploma in relevant field or equivalent experience.
- Minimum of 10 years experience in a school board environment with a demonstrated interest in progressing into positions with greater responsibility.
- Expertise in the preparation and analysis of complex datasets with respect to school board and facilities management needs.
- Strong knowledge of financial management preferably in a school board environment.
- Excellent communication skills (written, verbal, and electronic).
- Must be customer focused and team oriented.
- Exceptional time management skills and ability to prioritize tasks in a fast-paced environment.
- Knowledge and understanding of school board planning processes.
- Working knowledge of the Ministry of Education capital reporting process and capital priority submissions an asset.
- Understanding and working knowledge of the drafting of contracts and lease agreements while maintaining strict confidentiality.
- Proficiency in the use of MS Office suite of products
- Proficiency with GIS and/or Educational Facilities Planning software programs an asset (i.e. Baragar)
- Proficiency with Niagara Catholic’s financial management system (NAV) or equivalent, and ability to support the Facilities Services team during peak reporting timelines such as year-end.
- Proficiency with Computerized Maintenance Management System (CMMS) such as eBase
- Valid Driver’s License (Class G)

This is a full time permanent position.

**HOURS**:8:30 a.m. - 4:30 p.m. Monday to Friday

**LOCATION**:Catholic Education Centre **, **Welland, ON

**SALARY START**: $ 69,838.85 to $77,598.27 per annum (based upon 35 hours per week)

**Salary**: $69,838.85-$77,598.27 per year

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Li