Accounts Payable Clerk

2 weeks ago

Duncan, Canada Island Tractors & Supply (Canada) Ltd Full time

**Company Description**

Island Tractor & Supply is a full service agricultural, commercial, and light industrial equipment dealer authorized in the sales and service of over a dozen equipment manufacturers. The company represents Kubota exclusively throughout Vancouver Island and services its customers from two locations in Duncan and Courtenay.

**Role Description**

This is a full-time on-site role for an Accounts Payable Clerk located in Duncan, BC. Reporting to the Controller, the AP Clerk will be responsible for the accounts payable process for both locations and all vendors and managing the Co-op program. The role will evolve over time as the Finance team evolves to support a growing organization.

**Responsibilities**
- Accounts Payable Process_
- Receiving, processing, verifying, and reconciling a high volume of invoices.
- Matching receiving paperwork to invoices and purchase orders.
- Assemble and review invoices to be completed for payment.
- Participate in month end closing activities.
- Maintain current vendor records.
- Assist with audits as needed.
- Participate in physical inventory counts.
- Uphold company accounting policies and procedures.
- Provide clear, constructive feedback and training to staff where deviations are noted.
- Participate in department projects and initiatives.
- Maintain reporting spreadsheets.
- Co-op Program_
- Understand the terms of the Co-op program from Kubota and ensure all applicable expenses are claimed.
- Maintain knowledge of the program to ensure no changes are missed.
- Submit claims and address queries related to claims.
- Other Responsibilities_
- Cross-train with other members of the Finance Department and provide occasional back-up to team positions as needed.
- Other duties as assigned by the Controller.

**Qualifications**
- 2 years Accounts Payable experience required.
- Ability to manage journal entries and reconcile accounts.
- Good Excel skills (string manipulation using formulas, pivot tables, lookups, etc.)
- Knowledge of finance-related tasks such as accounts payable and accounts receivable.
- Ability to communicate in a calm and professional manner with vendors and internal team members.
- Attention to detail with strong analytical and organizational skills to manage multiple tasks efficiently
- Adaptable, flexible and willing to cross-train.

**Job Types**: Full-time, Permanent

Pay: $25.00-$28.00 per hour

Expected hours: 40 per week

**Benefits**:

- Dental care
- Extended health care
- Flexible schedule
- Paid time off

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Work Location: In person

Expected start date: 2025-08-25

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