Team Coordinator

1 week ago

Kelowna, Canada Venture Commerical Full time

**Looking for a fun, energetic work environment? Want to be an integral part of a professional team?**

**The Role**:
As Team Coordinator, you will perform daily functions providing support the brokerage, including, but not limited to the following:

- Day to day office administrative duties including:

- Opening and closing the office.
- Greeting guests/clients who come into the office.
- Managing key distribution including tracking and numbering systems.
- Maintaining office supplies, equipment and inventories.
- Ensuring an organized and clean professional office environment, including some daily cleaning and tidying.
- Maintaining office calendar and scheduling/coordinating internal and external meetings for the team.
- Organizing / filing / managing / files and databases.
- Preparing and reviewing documents, presentations, and reports.
- General administrative duties.
- Planning and coordinating team travel arrangements including itinerary planning for events / conferences / meetings.
- Coordinating and representing the brokerage at trade shows, charity functions and other industry events.
- Coordinating communications between brokerage team and clients.
- Taking the lead on charity initiatives by pursuing, initiating and organizing unique philanthropic opportunities for the brokerage.
- Collecting data and organizing an active Customer Relationship Management System (CRM).
- Upholding a strict level of confidentiality in compliance with the Personal Information Protection Act.

**Required Experience and Qualifications**:

- High school diploma or GED.
- Ideally 3+ years’ experience in an office/administrative setting.
- Ideally 3+ years’ of experience in a customer service oriented setting.
- Ability to complete work efficiently and effectively to meet deadlines.
- Ability to work independently and in a team environment.
- Strong organization skills with the ability to prioritize workload to meet deadlines.
- Excellent communication & customer service skills, both written and verbal.
- High attention to detail and follow-through.
- Proactive and takes ownership of their work.
- Ability to multi-task and thrive in a fast-paced work environment.
- Friendly and professional demeanor with a positive “can do” attitude.
- Willing to go above and beyond the scope of the role to ensure overall success of the brokerage.
- Open to growing and evolving in your role at the brokerage.
- Aptitude to learn multiple programs and online interfaces.
- Advanced skills with Microsoft Office including Outlook, Word, Excel and PowerPoint.
- Knowledge of Adobe Creative and InDesign.
- BONUS: Previous work experience in a real estate brokerage; knowledge of MLS/Matrix and other real estate platforms. Knowledge of marketing programs such as Illustrator and Photoshop, video content creation, etc. are also bonuses.

Schedule:

- 8 hour shift
- Monday to Friday

Supplemental pay types:

- Bonus pay

Ability to commute/relocate:

- Kelowna, BC V1Y 6N9: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (required)

**Experience**:

- Office Administrative: 3 years (preferred)
- Customer Service: 3 years (preferred)

Work Location: In person

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