Executive Assistant

3 days ago

Stouffville, Canada RSG International Full time

**RSG International **is a global leader in the road safety sector, whose business units cover all facets of road safety infrastructure, including construction and installation, new product development, product distribution, and auxiliary services.

**Job Summary**

**Responsibilities**
- Provide comprehensive administrative support to the CCO, including managing calendars, scheduling meetings, and coordinating travel arrangements.
- Assist in reviewing, drafting, and managing agreements, and other legal documents to ensure compliance with company policies and regulations
- Organize and maintain confidential legal and business records, ensuring accurate filing and easy retrieval.
- Anticipate needs/urgency and evaluate competing priorities i.e. meetings with managers and staff, business requirements, client engagements, etc.
- Initiate re-prioritizing meetings, changing direction in response to unpredictable situations
- Track and manage the lifecycle of contracts, including renewals, amendments, and terminations, and ensure deadlines are met.
- Support special projects and initiatives, providing research, document preparation, and follow-up as needed.
- Serve as a point of contact between executives and internal/external stakeholders, ensuring effective and timely communication.
- Prepare agendas, take minutes, and follow up on action items to ensure the completion of key tasks.
- Assist with compliance-related tasks, including tracking regulatory updates and maintaining company policies and procedures.
- Identify opportunities to streamline processes and implement best practices to increase efficiency.
- Miscellaneous administrative tasks and special projects as required

**Qualifications**
- Minimum of 3-5 years of experience as an Executive Assistant, Legal Assistant, or in a similar role within a legal environment (corporate environment may be considered).
- Strong understanding of legal terminology, contracts, and document management.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and document management software.
- Excellent written and verbal communication skills.
- Ability to manage multiple priorities and deadlines in a fast-paced environment.
- High attention to detail and ability to handle confidential information with discretion.
- Forward looking thinker, who actively seeks opportunities and proposes solutions
- Adaptable, able to operate effectively and with composure under pressure and within time constraints
- Strong organizational and problem-solving skills.

RSG International is committed to meeting the accessibility needs of persons with disabilities in an effective and timely manner in accordance with the applicable standards set out in the Accessibility for Ontarians with Disabilities Act, 2005 (AODA), the provisions of the Ontario Human Rights Code, and any other applicable legislation. Our goal is to foster an inclusive organizational culture.

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