HR Coordinator

1 week ago

Concord, Canada Kohl & Frisch Ltd Full time

**POSITION: HR Coordinator**
**STATUS: Full-Time**
**LOCATION: Kohl & Frisch Limited (Concord, ON**)**
**REPORTS TO: HR Manager**
**DEPARTMENT: Human Resources**

Founded in 1916, Kohl & Frisch Limited has a solid reputation in the healthcare industry that distinguishes it as the only national, Canadian-owned and operated wholesale distributor. A family-owned company, it is one of Canada’s leading national distributors and is the essential link between pharmaceutical manufacturers and healthcare providers. Kohl & Frisch is fully equipped to service large chain retailers, independent pharmacies, clinics, and hospitals for all their Rx, OTC, home healthcare, and front shop needs.
**Primary Role of This Position**:
This position contributes to and supports the provision of employee-centred HR support and some office administration support for their Distribution Centre (DC). The Human Resources Coordinator will perform primary duties and provide support to HR colleagues, Operations Managers, and Kohl & Frisch staff to ensure the maintenance of high service levels to our customers.

**Major Responsibilities**

**General Office** **Duties**
- Respond to incoming phone calls related to HR
- Prepare contract employee report
- Update organization charts and headcounts
- Maintain employee files and electronic files
- Prepare employment confirmation letters
- Prepare new hire/termination reports for IT
- Post announcements, collect mail and faxes
- Provide support to the team and perform other administrative duties, as required

**Dayforce Administration and Auditing**
- Update employee changes as required in Dayforce
- Enter all new hourly hires into Dayforce system
- Process terminations of hourly employees
- Update employee training records in Dayforce
- Reset passwords
- Complete biweekly and monthly audits on system to ensure accuracy for payroll
- Adhoc Dayforce reporting for HR Managers

**Recruitment**
- Manage full cycle recruitment for all DCs
- Manage temporary worker assignments with staffing agencies, organize and maintain staffing agency files
- Conduct new employee orientations
- Help with hourly hiring for all distribution centres

**Health and Safety**
- Maintain and file all health and safety documentation including training forms and tests
- Maintain and promote health and safety awareness in the facility
- Track and update safety shoes logs for all eastern distribution centres
- Verify and track safety shoe company invoices for payments

**Payroll**
- Complete the applicable forms in order to communicate employee changes to the Payroll Department
- Answer employee inquiries regarding pay, as required

**Other Duties as Required**
- Other administrative duties will be assigned, as required
- Act as backup for specific duties when Human Resources Generalist is absent

**Education and Experience**
- Degree, diploma or certificate in Human Resources Management or equivalent
- Minimum 2 years of Human Resources experience

**Qualifications**
- Knowledgeable in employment legislation
- Excellent interpersonal, communication and organizational skills
- Experience in proper handling of personal and confidential information
- Strong attention to detail and accuracy
- Strong knowledge of MS Office suite

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