Executive Assistant

1 week ago

Edmonton, Canada Employee Benefit Funds Administration Ltd. Full time

EBFA is a non-profit organization formed in 1993 to provide administrative services to multi-employer pension, health and welfare, and education trust funds for IBEW Local Union 424 plan members. EBFA provides support to five Boards and their committees.

**We are seeking an Executive Assistant.**

This unionized position works with the Chief Administrative and Financial Officers, as well as other Executive Assistants, in support of Board members in a fast-paced and cooperative work atmosphere.

**We are offering the following**:

- A permanent full-time position in a 35-hour work week with regular business hours.
- Great opportunity to learn about board governance and benefit plans.
- Compensation starting at $28.57 per hour (rate negotiable commensurate with education and experience) plus employer-paid pension and benefits.

**Job Duties**
- Provide general administrative support to senior management and Board members
- Prepare presentations, spreadsheets, reports, and professional-level correspondence
- Complete day-to-day tasks involving document management (electronic and paper)
- Act as an administrative resource on designated projects (i.e. research, insurance renewals, updating signing authorities with financial institutions, onboarding Trustees, etc.)
- Meeting logistics and planning, including scheduling, arranging catering, preparation of agendas, boardroom and videoconference setup, minute-taking, tracking/completion of action items, etc.
- Assist Trustees with conference registrations and travel arrangements
- Assist or lead on event planning (retirement recognitions and the Annual Open House)
- Assist with policy and governance support for the Board(s)
- Ensure circulation of information to Board(s), staff, and third-party service providers
- Ensure proper handling and filing of sensitive/confidential information
- Other duties as assigned

**Qualifications**

We are seeking the following character traits:

- Positive attitude, versatility, and excellent interpersonal skills
- Critical thinking aptitude and attention to detail
- Strong organizational skills and ability to prioritize tasks
- Excellent verbal and written communication skills
- A professional and client-focused approach to service
- Advanced computer skills (including Word, Excel, Adobe, Outlook, PowerPoint) are required
- Post-secondary education required
- Experience in one or more of the following (3+ years) is strongly preferred: performing a related administrative role, preparing meeting minutes and agendas, working with Boards/Committees

**Job Types**: Full-time, Permanent

Pay: From $28.57 per hour

Expected hours: 35 per week

**Benefits**:

- Casual dress
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

**Education**:

- DCS / DEC (required)

Work Location: In person

Application deadline: 2024-11-04

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