Executive Assistant

The **Credit Union Deposit Guarantee Corporation** is a not-for-profit public agency of the Government of
Alberta that guarantees deposits and provides risk-based regulatory oversight to enable a safe and sound
credit union system in Alberta. Our primary roles include:

- Providing a 100% guarantee of deposits held with Alberta credit unions
- Regulating credit unions and enforcing the Credit Union Act
- Revising, advising and directing credit unions on sound business practices
- Monitoring credit union performance and implementing appropriate actions to improve
- performance and reduce risks- Establishing individual credit union loan approval limits and providing an appropriate adjudication

process for loans that exceed these limits

We invite qualified applicants to consider joining our team, as an Executive Assistant.

This position reports to the President & CEO and is primarily responsible for providing complex and
confidential administrative support to the President & CEO and the Board of Directors and providing
additional support to the Executive Team on an ad hoc basis. The Executive Assistant ensures the
President & CEO is able to devote their attention to high level priorities by eliminating any unnecessary
or time consuming constraints for the President & CEO that can be addressed at the Executive Assistant
Level.

This is an excellent opportunity to pursue a career in financial services regulation and be part of the credit
union system in Alberta.

**KEY RESPONSIBILITIES**:

- Provide complex and confidential administrative support to the President & CEO, Executive Team,

and Board of Directors to free up their time and allow them to devote their attention to high level
priorities.
- Book meetings for the President & CEO, Executive Team, and Board of Directors and ensure their

calendars are kept up to date.
provide follow-up as needed for the President & CEO.
- Coordinate and prepare Executive Team meeting agendas, attend all Executive Team meetings, and

record action items from Executive Team meetings.
- Liaise with multiple stakeholders to coordinate arrangements and set up meetings with the President

& CEO, the Corporation’s Executives/departments, and Board of Directors.
- Gather, create, proofread, and post documents for multiple stakeholders (e.g. correspondence,

meeting packages, Board reference material, etc.) on SharePoint often well in advance of meetings.
- Prepare expense claims for the President & CEO, Executive Team, and Board of Directors.
- Prepare agendas for Board and Committee meetings and circulate to senior management and
- Board/Committee Chairs for additional items/approval.- Attend all Board and Committee meetings.
- Record, prepare, and post Board and Committee meeting minutes on SharePoint.
- Prepare Directors’ Fees monthly for approval.

**Executive Assistant
- Coordinate travel arrangements for the President & CEO, Executive Team, and Board of Directors
- including booking hotels, airfare, course/seminar registrations, etc.- Organize Corporate and Board and Committee luncheons and dinners as required.
- Provide secretarial support to Board of Directors as required.
- Perform backup duties in the absence of the Corporate Assistant including assisting the Regulation

& Risk Assessment department, facility maintenance coordination, facility vendor coordination,
reception duties, and facility maintenance duties.

**THE PERSON**:

- 5+ years job related experience at an Executive Assistant level providing administrative support to a

senior executive or an executive team and a Board of Directors.
- Direct work experience in Government, Government agencies, or the Credit Union system

is an asset.
- Understanding of and experience with Board Governance is an asset.
- Secretarial/Administrative certificate or diploma.
- Ability to establish priorities while maintaining a high level of performance under pressure ensuring
- deadlines are met.- Ability to thrive in a hybrid working environment where employees and stakeholders may not be
- readily available for in-person communication.- Knowledge of meeting procedures to optimize meeting effectiveness including in-person, hybrid, and
- remote meetings.- Excellent technology skills utilizing MS Office Suite, MS Teams, SharePoint, and other technology
- enabling high quality hybrid meetings and remote work.- Knowledge of the requirements of Alberta’s Freedom of Information and Protection of Privacy Act
- (FOIP) and Credit Union Act pertaining to the role.- Ability to maintain strict confidentiality of highly sensitive information.
- Efficient editing and proofreading of documents.

**COMPENSATION & BENEFITS**
- Commensurate with qualifications and experience
- Comprehensive benefits program and professional development opportunities
- Commitment to work and life balance - we are currently piloting a hybrid work program with 2 or 3
- days in the office and 2 or 3 days working remotely at home.- Excellent downtown Edmonto