Property Administrative Assistant

Lépine Corporation is an industry leader for the development and management of new luxury residential rental properties. We are leading the way in creating a refreshing standard of living, unique in today's rental markets and we are pushing the boundaries in designing efficient buildings, and building efficiently. We create high value, premium rental properties from the ground up and control every step of the process.

As an Administrative Assistant within our Property Management team, your primary purpose is to provide essential administrative support and contribute to the seamless operation of property management functions. Your role will encompass a diverse range of responsibilities, including project assistance, lease processing, document preparation, and coordination of various tasks crucial to the efficiency of our property management processes.

**Key Responsibilities**:

- **Administrative Support**:

- Streamline and enhance administrative processes to ensure the smooth functioning of the Property Management team.
- ** Project Assistance**:

- Contribute to the success of various projects, ranging from tenant events to the implementation of new procedures, showcasing your versatility and adaptability.
- ** Meeting Participation**:

- Actively engage in Daily Morning Call meetings, fostering open communication and collaboration within the team.
- ** Reporting**:

- Compile and present quarterly reports, playing

**Principal Responsibilities**:

- **Administrative Support**:

- Provide comprehensive administrative support to the Property Management team.
- File correspondence and documentation efficiently.
- ** Project Assistance**:

- Assist with various projects, such as Party Room raffles, tenant Christmas parties, and the implementation of new processes and procedures.
- Collaborate on initiatives to enhance overall property management efficiency.
- ** Meeting Participation**:

- Attend and actively participate in Daily Morning Call meetings as needed.
- ** Reporting**:

- Prepare quarterly reports to evaluate Site Resident Managers' achievement of occupancy targets and bonuses.
- Submit completed reports to the Vice President of Property Management.
- ** Lease Processing**:

- Process all new leases signed, creating both hard and soft copies of the file.
- ** Lease Extensions and Amendments**:

- Prepare and/or review Lease Extensions and/or Amendments, ensuring accuracy before submission to the Vice President of Property Management for signature.
- Manage a tracker to monitor the signing and processing of these documents.
- ** Legal Document Preparation**:

- Prepare legal documents for Landlord Tenant Board hearings, evictions, etc., adhering to the Residential Tenancies Act.
- ** Tenant Renewal Process**:

- Assist in managing the tenant renewal process.
- ** Move-Ins and Move-Outs**:

- Assist with processing Move-Ins and Move-Outs efficiently.
- ** Tenant Modification Request (TMR) Process**:

- Manage and maintain the Tenant Modification Request process, including the submission and follow-up on outstanding TMRs.
- ** Purchase Order Management**:

- Prepare Purchase Orders in BuildingLink, including attaching quotes and submitting them for approval by the Senior Property Manager.
- ** Tenant Insurance and Audits**:

- Assist in maintaining tenant insurance requirements.
- Conduct bi-monthly insurance audits as needed.
- ** Parking and Locker Audits**:

- Assist with conducting parking and locker audits.
- ** Unit Turn Technician Schedule**:

- Manage the weekly schedule for the Unit Turn Technician and distribute it to relevant personnel.

**Qualifications**:

- Previous experience in property management or a related field is preferred.
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Proficient in Microsoft Office Suite and property management software.