Payroll Officer

**Payroll Officer - Appendix D/Temporary Assignment (September 2025 - December 2027)** Status**: Appendix D/Temporary Assignment (September 2025 - December 2027)

**Hours**: Monday - Friday, 35 hours/week

**Home Campus**: Fennell (hybrid work arrangements available)

**Rate of Pay**: Payband G (Start Rate: $33.55 per hour, plus 8% in lieu of vacation and benefits)

**Posting Date**: August 14th, 2025

**Closing Date**: August 20th, 2025 at 7:00 pm EST

We believe the rich diversity among our students and the communities we serve should be reflected within our workforce. As educators, we believe it is important to act and show leadership in advancing the principles of reconciliation, equity, diversity, and inclusion in our community.

**Job Summary**

Reporting to the Payroll Manager, the incumbent is responsible for the College's remuneration policies and practices for the calculation, processing and production of employee pay in an accurate and timely manner, while maintaining compliance with established payroll practices, College policies, collective agreements, Administrative Terms & Conditions of Employment, and current government legislation using Banner HRIS and outsourced cloud-based payroll/HRIS software (Ceridian Dayforce).

The incumbent specializes in the reconciliation and remittance of all Canada Revenue Agency source deductions, Employer Health Tax, third party deductions (United Way, garnishments, etc.) and OPSEU union dues for all College employees.

This incumbent provides specialized expertise for the administration of all CAAT pension plans (FT, PT & RCA), RCA pension contributions, service calculations, T4 Pension adjustments, annual DCT reporting, pension service purchase and the regular completion of paperwork related to employee status changes. They will also be cross-trained on CAAT pension monthly remittance for Mohawk College and Mohawk College Foundation as well as DCT reconciliation.

The incumbent is responsible for Partial Load Sun Life benefits invoicing and collection of premiums.

The incumbent also oversees the electronic expense reimbursements process and will assist the Payroll Manager in the achievement of departmental goals.

**What you'll be doing**:
**Payroll Administration, Processing and Year End Reporting**

**Payroll Administration, Processing & Year End Reporting
- Accountable for the processing, auditing and balancing of semi-monthly and biweekly payrolls for both union and non-union employees. Collectively, 3,000+ employees over 5 pay groups.
- Analyze paperwork and decentralized data input provided by internal stakeholders (e.g. HR, employees, etc.) to ensure completeness, compliance and accuracy against the College's Collective Agreements, internal policies and/or ESA legislated standards.
- Responsible for entering and maintaining employee records in Ceridian: new employee set up, compensation changes, address changes, direct deposit, federal and provincial tax forms, CAAT Pension enrolment/departure/change forms, garnishments, reduced workload arrangements, transfers, leaves, temporary assignments, additional compensation, retirements, prepaid leaves, professional development leaves, appropriate earnings and deductions and proper payment of sick days.
- Review the accuracy of source and payroll deductions (e.g. CPP, EI, CAAT pension and Sun Life benefits, union dues, etc.).
- Calculate and validate the pro-ration of new hire and terminations first/last pay including vacation proration using Excel formulas (e.g. FT Faculty salary deferral, work 10/12 months but paid for 12 months).
- Analyze and audit master file data and ensure the data in Banner HRIS mirrors the employee data in the Ceridian payroll/HRIS system.
- Execute and review audit reports identified in the payroll processing checklist and delegate corrections as required.
- Process special payments (e.g. negotiated lump sum, stipend, maternity leave top up, retro payments, step increments, pay adjustments, lieu pay, severance, sick leave gratuity) and ensure items are taxed and reported accurately.
- Process regular additional payments (e.g. overtime, shift premium, on-call, coordinator allowances) and manage FOAPAL splits where required.
- Calculate and process statutory holiday pay.
- Process hourly, salary and step increases annually in accordance with compensation policies and collective agreements.
- Calculate and process mass retro payment batches when necessary related to salary changes.
- Actively monitor and track secondments/temp assignments/STD/LTD in Excel spreadsheets and follow up with HR when contracts/sick leaves are scheduled to end to prevent overpayments.
- Manage active and departed employee role security and access to Dayforce for employee self-service features including electronic pay stubs and T4s.
- Manage YE adjustments and special reporting for tax-exempt indigenous employee income.
- Responsible for the annual reconciliation of payroll year-end and T4 processing.
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