Purchasing Coordinator

**GET TO KNOW US**

At Jan K. Overweel, we see plates as passports. From east to west and sweet to savory, we’re tasting our way through the world and sending the finest fares home with care. We Shop the World to bring the finest and most innovative food products from around the globe.

Over the past 50 years our family of employees has helped develop an organization across Canada with offices and distribution centres in Toronto, Montreal and Vancouver. We offer quality products from around the world and market both imported and owned brands such as EMMA, CASA ITALIA, MILANO, to name a few. Our corporate philosophy is “WE SHOP THE WORLD” and we will continue to travel and search for the best products the world has to offer.

Jan K. Overweel Limited prides itself on treating all employees with respect. We believe that this allows our employees to utilize their skills to meet our customers’ and organizational needs in the best way possible. Our corporate well-being rests on the fact that decisions are made not only for today’s results but also for their long-term implication in developing an organization committed to providing superior products and service to our customers.

We go the extra mile. We’re honest. We always have each other's back. We have tons of fun and integrity.

**Job Overview**

Reporting to the Director of Supply Chain, the Purchasing Coordinator will be responsible

to ensure the integrity and accuracy of all data used in the purchasing process, supporting and executing procurement activities.

**WHERE YOU WILL SPEND YOUR TIME**
- Responsible for the accurate entry, proofing, maintenance and submission of purchase orders based on internal demand, stock replenishment and demand planner or management direction.
- Coordinate international and domestic freight to ensure on-time delivery of the incoming shipments as requested by the demand planning and management team.
- Prepare import documentation for submission to brokers for custom clearing of the shipments, while adhering to Government and Company import policy.
- Routine Purchase orders review and follow up to update current delivery information in the system.
- Coordinate with Shipping/receiving department and provide all required documentations.
- Maintain accuracy of system data, while creating and verifying purchase order information including product costing, shipping instructions, etc.
- Collaborate with managers to obtain all required approvals.
- Review customer quotation and contracts to ensure proper charges and overall profitability of projects.
- Maintain supplier price lists.
- Responsible for approval of invoices pertaining assigned shipments.
- Provide AP with all documentation to close received orders.
- Assist AP with resolving supplier invoice discrepancies.
- Support cost reduction activities.
- Responsible to file for insurance relating to incoming containers.
- Manage quota tracking system to ensure accurate and updated data is provided to management.
- Ensure purchasing documentation is filed appropriately and easily accessible.
- Support team members with departmental tasks.

**WHAT WE NEED FROM YOU**
- College Diploma combined with 2 to 3 years of relevant experience / customer service.
- Strong sense of urgency and time management skills with excellent initiative and follow up capabilities.
- Detail oriented with a high degree of accuracy; and be very organized.
- Strong problem solving and multitasking skills.
- Experience working with ERP system.
- Excellent communication skills, both verbal and written, with the ability to clearly convey information and ideas.

**Why work for JKO?**
- Competitive Salary
- Health & Dental Benefits
- Vision Care
- RRSP Plan
- Personal Days
- Vacation Time Off
- Employee Family Assistance Program
- Discount on Company Products
- Onsite Parking

**Accommodations**

Jan K. Overweel Ltd. is committed in providing barrier-free and accessible employment practices in accordance with the Accessibility for Ontarians with Disability Act (AODA). If you are contacted for a job opportunity, please let us know if you require any accommodation throughout the recruitment process.

**Job Type**: Permanent

Schedule:

- 8 hour shift

COVID-19 considerations:
To ensure the safe and well being of our employees, personal protective equipment are provided; gloves, masks, hand sanitizers and disinfectant cleaning products.

**Education**:

- DCS / DEC (preferred)

**Experience**:

- ERP systems: 2 years (preferred)
- Clearing Containers: 2 years (preferred)
- working in the food industry: 2 years (preferred)
- Purchasing: 2 years (preferred)

Work Location: One location